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Wayne County NC Republican Party

Plan of Organization

 

 

PREAMBLE

 

We, the Members of the Republican Party of Wayne County, dedicated to the sound principles fostered by that party, conscious of our civic responsibilities and rights, firm in our determination to give our strength to preserving the American principle that government ought and must be of all the people, by all of the people and for all of the people do, for the purpose of uniting and coordinating our efforts for maximum power and efficiency, herewith establish this instrument, The Plan of Organization of the Republican Party of Wayne County.

 

ARTICLE I

 

MEMBERSHIP

 

  1. MEMBERS

 

All citizens of Wayne County who are registered Republicans are Members of the Republican Party of Wayne County and shall have the right to participate in the official affairs of the Republican Party in accordance with these rules. All reference herein to Delegates, Alternates, Officers and Members shall, in all cases, mean persons identified and registered with the Republican Party in the Precinct of their residence. Any person running for an office within the North Carolina state, district legislative, county or precinct Republican Party shall be a resident of the jurisdiction in which he seeks office.

 

ARTICLE II

 

PRECINCT ORGANIZATION

 

A.    ANNUAL PRECINCT MEETINGS

 

1. Call for Meeting

In every year, the County Chairman shall call Precinct Meetings during the months of February or March, after giving 10 days written notice to each Precinct Chairman and by notice in a newspaper of general circulation within the County as provided for in Article VII.A.4., and the Precinct Chairs also be informed as to the number of registered Republicans entitled to cast votes at the county convention, and in accordance with Article VII.A.4. Failure of the County Chairman to act in compliance with the provision above shall be cause for any Member of the County Executive Committee to call said Precinct Meetings by notice in a newspaper of general circulation within the County as provided for in Article VII, A.4. Every Republican registered prior to January 31 preceding the Meetings shall be entitled to cast 1 vote, except that the January 31 requirement shall not apply to residents who have moved into the Precinct within 30 days of the Precinct Meeting. Those moving in and wishing to serve as a delegate must present proof of address at registration.

 

2. Election of Precinct Officers

At odd-year Precinct Meetings, at which a quorum is one person, attendees shall elect a Precinct Committee consisting of a Chairman, Vice-Chairman, Secretary and as many Members-at-Large as deemed necessary to conduct the business of the Precinct. Members of the Precinct Committee shall hold their offices for 2 years or until their successors are chosen. There shall be no proxy voting.

 

3. Election of Delegates

The annual Precinct Meetings shall elect 1 Delegate and 1 Alternate to the County Convention. They shall also elect 1 additional Delegate and Alternate for each 100 registered Republican voters, or major fraction thereof, in the precinct as of January 31 of that year. 

 

 4. Duties of Officers

The Chairman and Secretary of each Precinct shall certify the election of Officers, Committee Members, and Delegates and Alternates to the County Convention, on forms stipulated by the State Central Committee and furnished by the County Chairman. Complete credentials shall be in the hands of the County Secretary by the deadline set by the County Chairman, which shall be at least 2 days prior to the Credentials Committee Meeting, unless the Precinct Meetings and the County Convention are held on the same day. No Delegate or Alternate shall be added to the Credentials List following the adjournment of the Precinct Meeting. This delegate list shall be made immediately available to any Republican candidate, at that candidate's reasonable expense, along with a confidentiality and use agreement that said list will be used only for Republican activities related to the candidate's run for office.

 

5. Other Precinct Meetings

a. Other Meetings of the Precinct general Membership may be held at such time as shall be designated by the Chairman of the Precinct Committee after giving 5 days notice of such Meeting in a newspaper of general circulation within the County, or by such other method of notification as may be specified in the County Plan of Organization; or upon similar call of 1/3 of the Members of the Precinct Committee, or 10 Members of the general Precinct Membership. There shall be no proxy voting.

b. In the event a Precinct fails to properly organize or the Precinct Chairman fails to act, the County Chairman shall appoint a Temporary Precinct Chairman who shall serve for a period not to exceed 30 days, during which time a general Membership Meeting shall be called and a new Chairman elected.

 

 

 

B.    PRECINCT COMMITTEE

 

1. Duties of Committee

The Precinct Committee shall cooperate with the County Executive Committee in all elections and Party activities, provide the County Chairman with a list of Party Members within the Precinct suitable for appointment as Election Officials, and promote the objectives of the Party within the Precinct.

 

2. Duties of Officers

The Chairman of the Precinct Committee, with the advice and consent of the Precinct Committee, shall have general supervision of the affairs of the Party within the Precinct, shall preside at all Meetings of the Precinct, and shall perform such other duties as may be prescribed by the Precinct Committee or the County Executive Committee. The Vice-Chairman shall function as Chairman in the absence of the Chairman. The Secretary shall keep all minutes and records and shall maintain a list of registered Republican voters and workers within the Precinct, unless otherwise provided by the Precinct Committee or the County Executive Committee. 

 

3. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the Precinct, removal of any Officer, or Member of the Precinct Committee, or for any other reason, shall be filled by the remaining Members of the Precinct Committee, or as provided in the County Plan of Organization.

b. The procedure for removal of any Member or Officer is defined in Article IV A.7. Such removal maybe appealed to the County Executive Committee within 20 days and their decision shall be final.

 

ARTICLE III

 

COUNTY ORGANIZATION

 

A.    ANNUAL CONVENTION

 

1. Call of Convention

a. A County Convention shall be called every year by the Chairman of the County Executive Committee, at a suitable location within the county, within the month of March, at least 10 days prior to the scheduled District Convention, and following procedures given in Article IV, A.4.

b. At the time of the call of the Convention, the County Chairman, with the advice and consent of the Executive Committee, shall appoint a credentials committee consisting of no less than 3 people, which will meet and issue its report on Delegates and Alternates certified to that Convention at least 3 days in advance of the convening of the Convention, unless a County holds its Precinct Meetings and County Convention on the same day. All Delegates and Alternates challenged in the report of the Credentials Committee shall be notified prior to the day of the Convention and allowed to present their case to the Credentials Committee prior to the convening of the Convention. The Delegates and Alternates elected at the Precinct Meetings, unless successfully challenged, shall sit as Delegates and Alternates to the County Convention.

c. The County Chairman shall appoint a Rules Committee, Resolutions Committee and Plan of Organization Committee on or before February 1st of each year. Said Committees shall give written notice of all business it will place before the convention at least 10 days prior to the convening of the County Convention to all members of the County Executive Committee. Any business on which notice has not been given shall not be taken up by the Convention or be placed on the agenda except by a two-thirds vote of the Convention to address said business.

d. If the County Chairman fails, refuses or neglects to call a County Convention as required by this Article, it shall become the duty of the 1st Vice-Chairman to act in this capacity. The 1st Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If the County Chairman or the 1st Vice-Chairman does not call such a Meeting,  the 2nd Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If all of the above officers do not call such a Meeting, it shall be cause for any Member of the County Executive Committee, with the approval of the Congressional District Chairman, or Chairmen, to call such County Convention.

 

2. Convention Action

a. The County Convention shall adopt or amend a written County Plan of Organization not inconsistent with this State Plan of Organization, a current copy of which shall be on file at County Headquarters and at State Headquarters. Failure to comply may result in the County Delegation not being seated at the State Convention by the Credentials Committee. Failure of a County Republican Party to submit a County Plan to the NCGOP State Headquarters, within 30 days of its adoption, by certified United States mail, return receipt requested, shall constitute agreement by the County Party to adopt the State Plan of Organization for that county.

b. Elections

i. In every odd-numbered year the County Convention shall elect a Chairman and 1st Vice Chairman, 2nd Vice Chairman, Secretary, Treasurer and such other Officers as may be deemed necessary, who shall serve for a term of 2 years or until their successors are elected.

ii. In every odd-numbered year the County Convention shall elect 12 At Large Members to the County Executive Committee, in addition to the County Officers, who shall hold their places for a term of 2 years or until their successors are elected. 

iii.  The County Convention shall elect 1 Delegate and 1 Alternate to Congressional District and State Conventions, plus 1 additional Delegate and Alternate for every 250 Republicans, or major fraction thereof, registered in that county, as of January 31 of that year.  Each County shall further elect 1 Delegate and Alternate for each Republican elected to the state legislature and to public office on the state or national level from said County in the last election held for that office.  With respect to the District Convention, the additional 1 delegate and 1 alternate shall only be elected to the District Convention being held in the District in which said Republican elected to the state legislature and to public office on the state or national level actually lives.

iv. If Wayne County has been divided between 2 or more Congressional Districts, it shall prorate its Delegate vote among these Congressional Districts in accordance with the Republican registration as of January 31 of that year in the political subdivisions within the County which have been divided among the different Congressional Districts. Delegates elected to a Congressional District Convention, in addition to the other qualifications which they must meet, must reside in the Congressional District to whose Convention they are elected. The Delegates to the County Convention from the political subdivisions in different Congressional Districts shall elect the Delegates to their own Congressional District Convention.

 

3. Credentials

The Chairman and Secretary of the County Executive Committee shall certify the election of Officers, Committee Members, Delegates, Alternates and Precinct Chairs to the District and State Conventions, on forms furnished by the State Central Committee and in conformance with Article VII. Completed Credentials shall be in the hands of the Congressional District Secretary and the State Headquarters by the deadline set by the State Chairman. All County Credentials for the State Convention should be mailed to State Headquarters no later than 10 days following the date of the County Convention or the deadline set by the State Chairman, whichever date comes first. The postmark date will be used to determine compliance for mailed credentials. No Delegates or Alternates shall be added to the Credentials list following the adjournment of the County Convention. Copies of all newspaper notices, in addition to a list of county and precinct officers, be submitted to the NC Republican Party and all applicable Congressional District Committees along with County Credentials

 

4. Convention Fee

For each person who is elected at a County Convention to be either a Delegate or an Alternate to the State Convention, the County shall forward to the State Party a fee set by the State Central Committee to defray the costs of mailing Convention materials to such elected Delegates and Alternates. Any such fee established, shall be paid by the Delegates and Alternates following their election.

 

B.    COUNTY EXECUTIVE COMMITTEE

 

1. Membership

The County Executive Committee shall consist of the County Officers and other persons elected by the County Convention in accordance with Article III A.2.b, and the County Finance Chairman, all Precinct Chairmen, and the Chairmen of all Auxiliary Organizations. All Republican Elected Officials, whose districts include any portion of Wayne County, shall be voting ex-officio members of the County Executive Committee. Ex-officio members do not affect the quorum. There shall be no proxy voting. Twenty Five Percent (25%) of the Members shall constitute a quorum for the transaction of business.  District At-Large members from Wayne County shall also be voting Executive Committee members.

 

2. Powers and Duties

The County Executive Committee shall cooperate with the District and State Committees in all elections and Party activities; shall encourage qualified candidates for office within the County; shall adopt a budget; and shall recommend nominees to the State Chairman for appointments for County Board of Election; and shall have active management of Party affairs within the County. It shall approve a Finance Committee and an Auditing Committee of not less than 3 Members each and may approve such other Committees as may be deemed necessary. The County Chairman and Vice-Chairman shall be Ex-officio Members of all Committees indicated in this paragraph. In the event that it is determined that the County Plan of Organization is not consistent with the State Party Plan of Organization, the County Executive Committee must at the next called meeting bring the County Plan of Organization into compliance with the State Party Plan of Organization. Under any circumstances, the County Plan of Organization must be brought into compliance within 90 days. The County Executive Committee may amend the County Plan of Organization upon a 2/3 vote after providing written notice via first class United States Mail of the meeting advising members regarding the substance of the proposed amendment and provided a quorum is present.  The County Chairman shall submit, by certified United States mail, return receipt requested, the county plans of organizations, and amendments thereto, to the NCGOP State Headquarters within 30 days after their adoption, in order for the Plan and/or amendment to be considered valid.

 

3. Meetings

The County Executive Committee shall meet at least twice a year upon call of the County Chairman after giving 10 days notice to all Members; or upon similar call of 1/3 of the Members of the Committee. The County Plan of Organization shall specify a quorum for the transaction of business, but in no event shall it be less than 25%. There shall be no proxy voting.

 

4. Duties of Officers

a. The Chairman of the County Executive Committee, with the advice and consent of the County Executive Committee, shall have general supervision of the affairs of the Party within the County. The Chairman shall issue the call for Precinct Meetings and the County Convention, and Executive Committee Meetings, and shall preside at all the Meetings of the County Executive Committee. The Chairman shall appoint a Finance Chairman, Auditing Committee and any other Chairman deemed necessary to conduct the business of the County Executive Committee. The Chairman shall further appoint a Temporary Chairman of the County Convention, who may be himself. The Chairman shall make periodic reports on the status of the Party within Wayne County to the District Chairman. The Chairman shall be responsible for the creation and maintenance of a Republican organization in every Precinct within Wayne County. The Chairman shall obtain and preserve a list of all registered Republicans within the County and shall perform such other duties as may be prescribed by the County, District, or State Committees; the County Chairman shall be an "Ex-officio" Member of all Committees.

b. The 1st Vice-Chairman shall function as Chairman in the absence of the Chairman and shall have such other duties as may be prescribed by the County Executive Committee. The 1st Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The 2nd Vice-Chairman shall function as Chairman in the absence of the Chairman and 1st Vice-Chairman, and shall have such other duties as may be prescribed by the County Chairman or the County Executive Committee. The 2nd Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The Secretary shall keep all minutes and records and shall maintain a roster of all Precinct Officers and Executive Committee Members. Such records shall be available, including all Credentials Lists upon request, to any registered Republican within the County. The Secretary shall furnish to the Congressional District Chairman and to State Headquarters up-to-date lists of all Precinct Chairmen.

d. The Treasurer shall receive and disburse all funds for Party expenditures pursuant to authority duly given by the County Executive Committee, shall make a financial report at all County Executive Committee Meetings and shall fulfill all financial reports and obligations required under State and Federal election laws.

 

5. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. The procedure for removal of any Member or Officer is defined in Article IV, A.7. Such removal may be appealed to the Wayne County Executive Committee within 20 days and their decision shall be final.

 

C.    COUNTY FINANCE AND AUDITING COMMITTEES

 

1. Finance Committee

The County Finance Committee shall be composed of the County Finance Chairman, the County Chairman, County 1st Vice Chairman, County 2nd Vice Chairman,  the County Treasurer, and not less than 3 persons approved by the County Executive Committee. They shall cooperate with the Congressional District and State Finance Committees and shall have active management of fund-raising efforts within the County.

2. Auditing Committee

The Auditing Committee, appointed by the County Chairman, shall conduct a yearly audit of the financial records of the Wayne County Republican Party each January and report such audit to the County Executive Committee for approval.

 

ARTICLE IV

 

GENERAL ADMINISTRATIVE PROCEDURE

 

A.    CONVENTION PROCEDURES

 

1. Annual Conventions and Presidential Election Year Conventions

a. The Wayne County Convention shall be called to order by County Chairman, or in the absence of the Chairman, by the 1st Vice-Chairman, 2nd Vice Chairman, or Secretary, in order slated, who shall have the power to appoint the necessary Convention Committees and Temporary Officers at or before the convening of the Convention.

b. No member of a credentials committee created by this Plan shall be eligible to be elected to an officer or executive committee position at the convention for which the credentials committee serves, nor shall a committee member publicly support anyone for an office to be elected by said convention. Except when voting in convention, members of credentials committees shall strive to maintain the integrity of the convention and the committee by conducting the business of the committee with impartiality and strict neutrality on the business and elections of said convention.

 

2. Voting Procedure

a. No Precinct shall cast more votes than it has duly elected Delegates on the floor at the County Convention.

b. No person shall be seated as a Delegate at any County Convention unless such person shall have been duly elected a Delegate or Alternate by the appropriate Precinct Meeting or County Convention; except, the registered Republican or Republicans, present at a County Convention from an unorganized Precinct, which has not had its credentials accepted, shall have the right to vote 1 vote per Precinct, prorated among those present from that Precinct.

c. Ex-officio members of the committees have the same voting rights as the other committee members, and are not counted in determining if a quorum is present. When an Ex-officio member of a committee ceases to hold the office that entitles him/her to such membership, his/her membership terminates automatically.

 

3. Special Meeting and Conventions

The Wayne County Executive Committee, at any time, in the interests of the Republican Party, may direct the County Chairman to issue a call for Special County Convention. The procedure for calling Regular Meetings and Conventions shall apply to the calling of Special Meetings and Conventions so far as applicable and not inconsistent with this Plan of Organization.

4. Newspaper of General Circulation

Notice published in a newspaper of general circulation in the County for the purpose of this Plan of Organization shall include either a paid advertisement or a news item, provided it includes the time, date, location and purpose of the Meeting. Such notices shall appear in the newspaper at least 10 days prior to the Meeting or Convention. This in no way relieves the County Chairman of the responsibility of providing written notice to party officers as may be otherwise required by this Plan of Organization.

 

5. Challenges

Notwithstanding any other provisions of this Plan of Organization, challenges to Delegates and Alternates must be made in their capacity as individual Delegates and Alternates. The successful challenges of individuals in their capacity as Delegates and Alternates shall not affect the seating of other Delegates and Alternates in the same Precinct or County Delegates unless it can be demonstrated by a preponderance of the evidence that the previous election of such successfully challenged Delegates and Alternates resulted in the election of other Delegates and Alternates within such Delegation who would not otherwise have been elected, but for the votes of the unqualified Delegates or Alternates.

 

6. General Election Procedure

a. Notwithstanding any other Article in this Plan of Organization, the allocated Delegate slots and then the allocated Alternate slots allotted under this Plan of Organization to a Precinct or a County shall be filled first by the election of those duly qualified registered Republicans, eligible to vote, present at such Meeting or Convention and desiring to be elected to fill such slots. All duly qualified Republicans registered to vote may be elected by qualified Republicans attending the meeting to fill slots that have not been filled by Republicans attending the meeting or conventions.

b. Any Delegate or Alternate, not first certified as a Delegate or Alternate to the County Convention, elected to serve as a Delegate or Alternate to a District or State Convention, must be certified by the Secretary of the Wayne County Republican Party as registered Republican prior to having their name submitted as a Delegate or Alternate. In the Event said Delegate or Alternate is not a registered Republican, the election of said Delegate or Alternate shall be deemed void.

 

7. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. Any Member of a Committee organized under this Plan may be removed by a 2/3's vote of the respective Committee after being furnished with notice of the charges against him, signed by not less than 12, or 1/3 of the Members of the Committee, whichever is the lesser. Any Republican against whom charges are brought shall be furnished with 2 weeks notice of said charges and be given an opportunity to present a defense. Removal shall be confined to gross inefficiency, Party disloyalty or failure to comply with the County, District, or State Party Plans of Organization.

c. For the purposes of this Plan of Organization, "Party Disloyalty" shall be defined as actively supporting a candidate of another Party or independent candidate running in opposition to a candidate of the Republican Party or a Republican endorsed by the appropriate Executive Committee in a non-partisan election.

 

8. Non-Partisan Candidates and Office Holders

No Committee of the Wayne County Republican Party shall offer an opportunity for a candidate for, or current office holder of, a "non-partisan office" who is not a Registered Republican to address a Republican Convention or other function sponsored by the Wayne County Republican Party or any of its subdivisions.

 

B.    OFFICIAL RECORDS

 

Minutes shall be kept by all Committees and Conventions of official actions taken, and a copy shall be filed with the Chairman of the appropriate Committee or Convention and with the Wayne County Republican Party Headquarters.

 

C.    FINANCIAL ACCOUNTS

 

1. Records

The Chairman, Treasurer, and Finance Chairman of the Wayne County Republican Party shall keep faithful and accurate records of any and all monies received by them for the use of the said Committees and shall make faithful and accurate reports thereof when so requested.

 

2. Loans

No officer, staff or member of the Party shall cause the Party to undertake a loan without the prior approval of the County Executive Committee.

 

3. Leases

No officer, or staff member, of the Party shall commit the Wayne County Republican Party to a lease in excess of $1,000 or 90 days without the approval of the County Executive Committee.

 

D.    FORFEITURE OF OFFICIAL PRIVILEGES

 

1. Removal or Resignation from Committees

Any current or former Officer or Member of a Precinct Committee or County Executive Committee who, for any reason, is removed or resigned from said position shall forfeit all rights and privileges in any way connected with that position.

 

2. Party Disloyalty

Any registered Republican attempting to influence or influencing the outcome of any election against a Republican Candidate or Republican endorsed by the appropriate Republican Executive Committee or Legislative Caucus, other than by supporting an opposing Republican Candidate in a Republican primary, may be declared ineligible to hold office under the State Plan of Organization at the State, District, and Precinct level for Party disloyalty by 2/3 vote of the County Executive Committee. Charges of Party disloyalty may be brought by petition of 12 members of the County Executive Committee, or by resolution of a County Executive Committee. The Wayne County Executive Committee may declare a Republican found to have engaged in Party disloyalty as ineligible to serve in any office under the Plan of Organization for a period of time between 6 months and 5 years.

 

3. Attendance Requirements.

Any Member of the County Executive Committee, who fails to attend the meetings of the Wayne County Executive Committee for 120 consecutive days, shall have automatically resigned from office. The resulting vacancy shall be filled in accordance with Article IV, A,7.

 

E.    REFRAIN FROM UTILIZING POWERS OF OFFICE IN REPUBLICAN PRIMARY

 

Each Officer and each Member of the County Executive Committee shall refrain from utilizing the powers and dignity of his or her office or position in any Republican Primary for public office at any level. In the event that the chairman or vice chairman of the County Party, shall announce his intentions to run for public office or shall file a notice of candidacy with the Board of Elections, that person shall be deemed to have resigned his office within the Party, effective seven days after the close of filing, and the then‑existing vacancy shall be filled as provided for herein.  In those cases where the Party office held by said person is at the county level, the Party official may petition the County Executive Committee for exemption from this provision and the County Executive Committee may, for good cause shown, grant such an exemption with a two‑thirds affirmative vote.  This exemption shall be deemed void if any other Republican files with the Board of Elections for the same public office within that election cycle.

 

F.    ENDORSEMENTS IN NON-PARTISAN ELECTIONS

 

1. In non-partisan elections, district and county executive committees shall have exclusive authority to endorse registered Republicans running in that district or county. Political subdivision executive committees (i.e., County Executive Committee) shall not issue endorsements in non-partisan races unless the District resides entirely within the County.  All members of the County Executive Committee may vote on the non-partisan endorsements for districts wholly encompassed within that county, regardless of whether Committee members live within the District in question.

2. In non-partisan, statewide judicial elections, the NCGOP State Executive Committee shall have the exclusive authority to endorse registered Republicans. Political subdivisions executive committees (i.e., County Executive Committees, Congressional District Executive Committees, etc) shall not issue endorsements of non-partisan, statewide judicial candidates inconsistent with the State Executive Committee endorsements.

3. With respect to any endorsement provided for in this section (Article VII, Section (H)), and unless otherwise provided by law, notice to committee members of the time, date, location, and purpose of the meeting at which any such endorsement will be considered must be made by United States Mail to the last known address of the committee member. Notice must be mailed at least ten (10) days prior to

the date of the meeting, unless good cause exists for shortening the time period. In no case may the meeting be scheduled for a time and date less than (5) days after the notice to committee members. Such notice shall also be provided to all registered Republicans who are candidates seeking the office for which the endorsement is made.

 

ARTICLE V

 

AMENDMENTS, APPLICABILITY AND EFFECTIVENESS OF THIS PLAN

 

 

A.    AMENDMENTS TO PLAN OF ORGANIZATION

 

1. The Plan of Organization may be amended, not inconsistent with the Rules of the North Carolina Republican Party, by majority vote of the delegates present and voting at any Wayne County Convention provided, however, that the proposed amendment was mailed to the membership of the Wayne County Executive Committee, elected at the preceding County Convention, at least thirty days prior to the convening of the Wayne County Convention.

 

2. Amendments from the Convention floor to the proposed Amendments to the Plan (an amendment to the amendment) which would materially alter the intent of the original proposed amendment must receive a two-thirds vote of the delegates present and voting at any County Convention. This paragraph applies only to amendments to Amendments to the Plan that were mailed out to the Executive Committee as above described.

 

3. Proposed amendments to the Plan not mailed to the Wayne County Executive Committee thirty days prior to the convening of the County Convention must receive a two-thirds vote of the delegates present and voting at any County Convention.

 

4. The Plan of Organization Committee shall have authority to correct any spelling or typographical errors in the Plan of Organization, as a housekeeping matter, that do not change the substance of the Plan.

 

 

 

B.    APPLICABILITY

 

1. Rules as to Precincts and Counties
The Precinct and County Committees and County Conventions are authorized to promulgate such additional rules and establish such additional Party Officers or Committees for their respective organizations, not inconsistent with these rules, as shall be deemed necessary.

C.    AUTHORITY

 

1. Controversies
Controversies in any County or District with respect to the organizations set up therein under this Plan shall be referred to the State Chairman, State Vice-Chairman, National Committeeman, National Committeewoman and General Counsel for arbitration. Ruling shall be made within 60 days, and their decision shall be final.

2. Parliamentary Authority
Robert’s Rules of Order Newly Revised shall govern all proceedings, except when inconsistent with this County Plan of Organization or Convention Rules properly adopted.

3. Gender and Number
The masculine pronoun or title herein includes the feminine, and the singular herein includes the plural, wherever appropriate.

 

D.    EFFECTIVE DATE

 

1. Effective Date of this Plan

This Plan of Organization shall become effective and repeal and supersede all other rules, except as specifically noted, immediately following adjournment of the County Convention in Goldsboro, North Carolina, on March 4, 2017. This, however, shall not invalidate any action taken under the previous rules prior to the date above. The adoption of this Plan shall not affect the term of those office holders at the time of the adoption of this Plan.

 

2017 Plan of Organization Committee:  Freeman Hardison Jr., Chairman, Steve L. Herring and Ervin P. Watts. 


 

WAYNE REPUBLICAN PARTY PLAN OF ORGANIZATION

PREAMBLE

We, the Members of the Republican Party of Wayne County, dedicated to the sound principles fostered by that party, conscious of our civic responsibilities and rights, firm in our determination to give our strength to preserving the American principle that government ought and must be of all the people, by all of the people and for all of the people do, for the purpose of uniting and coordinating our efforts for maximum power and efficiency, herewith establish this instrument, The Plan of Organization of the Republican Party of Wayne County.

ARTICLE I

MEMBERSHIP

A. MEMBERS

All citizens of Wayne County who are registered Republicans are Members of the Republican Party of Wayne County and shall have the right to participate in the official affairs of the Republican Party in accordance with these rules. All reference herein to Delegates, Alternates, Officers and Members shall, in all cases, mean persons identified and registered with the Republican Party in the Precinct of their residence. Any person running for an office within the North Carolina state, district legislative, county or precinct Republican Party shall be a resident of the jurisdiction in which he seeks office.

ARTICLE II

PRECINCT ORGANIZATION

A. ANNUAL PRECINCT MEETINGS

1. Call for Meeting

In every year, the County Chairman shall call Precinct Meetings during the months of February or March, after giving 10 days written notice to each Precinct Chairman and by notice in a newspaper of general circulation within the County as provided for in Article VII.A.4., and the Precinct Chairs also be informed as to the number of registered Republicans entitled to cast votes at the county convention, and in accordance with Article VII.A.4. Failure of the County Chairman to act in compliance with the provision above shall be cause for any Member of the County Executive Committee to call said Precinct Meetings by notice in a newspaper of general circulation within the County as provided for in Article VII, A.4. Every Republican registered prior to January 31 preceding the Meetings shall be entitled to cast 1 vote, except that the January 31 requirement shall not apply to residents who have moved into the Precinct within 30 days of the Precinct Meeting.

2. Election of Precinct Officers

At odd-year Precinct Meetings, at which a quorum is one person, attendees shall elect a Precinct Committee consisting of a Chairman, Vice-Chairman, Secretary and as many Members-at-Large as deemed necessary to conduct the business of the Precinct. Members of the Precinct Committee shall hold their offices for 2 years or until their successors are chosen. There shall be no proxy voting.

3. Election of Delegates

The annual Precinct Meetings shall elect 1 Delegate and 1 Alternate to the County Convention. They shall also elect 1 additional Delegate and Alternate for each 100 registered Republican voters, or major fraction thereof, in the precinct as of January 31 of that year. 

4. Duties of Officers

The Chairman and Secretary of each Precinct shall certify the election of Officers, Committee Members, and Delegates and Alternates to the County Convention, on forms stipulated by the State Central Committee and furnished by the County Chairman. Complete credentials shall be in the hands of the County Secretary by the deadline set by the County Chairman, which shall be at least 2 days prior to the Credentials Committee Meeting, unless the Precinct Meetings and the County Convention are held on the same day. No Delegate or Alternate shall be added to the Credentials List following the adjournment of the Precinct Meeting. This delegate list shall be made immediately available to any Republican candidate, at that candidate's reasonable expense, along with a confidentiality and use agreement that said list will be used only for Republican activities related to the candidate's run for office.

5. Other Precinct Meetings

a. Other Meetings of the Precinct general Membership may be held at such time as shall be designated by the Chairman of the Precinct Committee after giving 5 days notice of such Meeting in a newspaper of general circulation within the County, or by such other method of notification as may be specified in the County Plan of Organization; or upon similar call of 1/3 of the Members of the Precinct Committee, or 10 Members of the general Precinct Membership. There shall be no proxy voting.

b. In the event a Precinct fails to properly organize or the Precinct Chairman fails to act, the County Chairman shall appoint a Temporary Precinct Chairman who shall serve for a period not to exceed 30 days, during which time a general Membership Meeting shall be called and a new Chairman elected.

B. PRECINCT COMMITTEE

1. Duties of Committee

The Precinct Committee shall cooperate with the County Executive Committee in all elections and Party activities, provide the County Chairman with a list of Party Members within the Precinct suitable for appointment as Election Officials, and promote the objectives of the Party within the Precinct.

2. Duties of Officers

The Chairman of the Precinct Committee, with the advice and consent of the Precinct Committee, shall have general supervision of the affairs of the Party within the Precinct, shall preside at all Meetings of the Precinct, and shall perform such other duties as may be prescribed by the Precinct Committee or the County Executive Committee. The Vice-Chairman shall function as Chairman in the absence of the Chairman. The Secretary shall keep all minutes and records and shall maintain a list of registered Republican voters and workers within the Precinct, unless otherwise provided by the Precinct Committee or the County Executive Committee. 

3. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the Precinct, removal of any Officer, or Member of the Precinct Committee, or for any other reason, shall be filled by the remaining Members of the Precinct Committee, or as provided in the County Plan of Organization.

b. The procedure for removal of any Member or Officer is defined in Article IV A.7. Such removal maybe appealed to the County Executive Committee within 20 days and their decision shall be final.

ARTICLE III

COUNTY ORGANIZATION

A. ANNUAL CONVENTION

1. Call of Convention

a. A County Convention shall be called every year by the Chairman of the County Executive Committee, at a suitable location within the county, within the month of March, at least 10 days prior to the scheduled District Convention, and following procedures given in Article IV, A.4.

b. At the time of the call of the Convention, the County Chairman, with the advice and consent of the Executive Committee, shall appoint a credentials committee consisting of no less than 3 people, which will meet and issue its report on Delegates and Alternates certified to that Convention at least 3 days in advance of the convening of the Convention, unless a County holds its Precinct Meetings and County Convention on the same day. All Delegates and Alternates challenged in the report of the Credentials Committee shall be notified prior to the day of the Convention and allowed to present their case to the Credentials Committee prior to the convening of the Convention. The Delegates and Alternates elected at the Precinct Meetings, unless successfully challenged, shall sit as Delegates and Alternates to the County Convention.

c. The County Chairman shall appoint a Rules Committee, Resolutions Committee and Plan of Organization Committee on or before February 1st of each year. Said Committees shall give written notice of all business it will place before the convention at least 10 days prior to the convening of the County Convention to all members of the County Executive Committee. Any business on which notice has not been given shall not be taken up by the Convention or be placed on the agenda except by a two-thirds vote of the Convention to address said business.

d. If the County Chairman fails, refuses or neglects to call a County Convention as required by this Article, it shall become the duty of the 1st Vice-Chairman to act in this capacity. The 1st Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If the County Chairman or the 1st  Vice-Chairman does not call such a Meeting,  the 2nd Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If all of the above officers do not call such a Meeting, it shall be cause for any Member of the County Executive Committee, with the approval of the Congressional District Chairman, or Chairmen, to call such County Convention.

2. Convention Action

a. The County Convention shall adopt or amend a written County Plan of Organization not inconsistent with this State Plan of Organization, a current copy of which shall be on file at County Headquarters and at State Headquarters. Failure to comply may result in the County Delegation not being seated at the State Convention by the Credentials Committee. Failure of a County Republican Party to submit a County Plan to the NCGOP State Headquarters, within 30 days of its adoption, by certified United States mail, return receipt requested, shall constitute agreement by the County Party to adopt the State Plan of Organization for that county.

b. Elections

i. In every odd-numbered year the County Convention shall elect a Chairman and 1st Vice Chairman, 2nd Vice Chairman, Secretary, Treasurer and such other Officers as may be deemed necessary, who shall serve for a term of 2 years or until their successors are elected.

ii. In every odd-numbered year the County Convention shall elect 12 At Large Members to the County Executive Committee, in addition to the County Officers, who shall hold their places for a term of 2 years or until their successors are elected. 

iii.  The County Convention shall elect 1 Delegate and 1 Alternate to Congressional District and State Conventions, plus 1 additional Delegate and Alternate for every 250 Republicans, or major fraction thereof, registered in that county, as of January 1 of that year.  Each County shall further elect 1 Delegate and Alternate for each Republican elected to the state legislature and to public office on the state or national level from said County in the last election held for that office.  With respect to the District Convention, the additional 1 delegate and 1 alternate shall only be elected to the District Convention being held in the District in which said Republican elected to the state legislature and to public office on the state or national level actually lives.

iv. If Wayne County has been divided between 2 or more Congressional Districts, it shall prorate its Delegate vote among these Congressional Districts in accordance with the Republican registration as of January 1 of that year in the political subdivisions within the County which have been divided among the different Congressional Districts. Delegates elected to a Congressional District Convention, in addition to the other qualifications which they must meet, must reside in the Congressional District to whose Convention they are elected. The Delegates to the County Convention from the political subdivisions in different Congressional Districts shall elect the Delegates to their own Congressional District Convention.

3. Credentials

The Chairman and Secretary of the County Executive Committee shall certify the election of Officers, Committee Members, Delegates, Alternates and Precinct Chairs to the District and State Conventions, on forms furnished by the State Central Committee and in conformance with Article VII. Completed Credentials shall be in the hands of the Congressional District Secretary and the State Headquarters by the deadline set by the State Chairman. All County Credentials for the State Convention should be mailed to State Headquarters no later than 10 days following the date of the County Convention or the deadline set by the State Chairman, whichever date comes first. The postmark date will be used to determine compliance for mailed credentials. No Delegates or Alternates shall be added to the Credentials list following the adjournment of the County Convention. Copies of all newspaper notices, in addition to a list of county and precinct officers, be submitted to the NC Republican Party and all applicable Congressional District Committees along with County Credentials

4. Convention Fee

For each person who is elected at a County Convention to be either a Delegate or an Alternate to the State Convention, the County shall forward to the State Party a fee set by the State Central Committee to defray the costs of mailing Convention materials to such elected Delegates and Alternates. Any such fee established, shall be paid by the Delegates and Alternates following their election.

B. COUNTY EXECUTIVE COMMITTEE

1. Membership

The County Executive Committee shall consist of the County Officers and other persons elected by the County Convention in accordance with Article III A.2.b, and the County Finance Chairman, all Precinct Chairmen, and the Chairmen of all Auxiliary Organizations. All Republican Elected Officials, whose districts include any portion of Wayne County, shall be voting ex-officio members of the County Executive Committee. Ex-officio members do not affect the quorum. There shall be no proxy voting. Twenty Five Percent (25%) of the Members shall constitute a quorum for the transaction of business.  

2. Powers and Duties

The County Executive Committee shall cooperate with the District and State Committees in all elections and Party activities; shall encourage qualified candidates for office within the County; shall adopt a budget; and shall recommend nominees to the State Chairman for appointments for County Board of Election; and shall have active management of Party affairs within the County. It shall approve a Finance Committee and an Auditing Committee of not less than 3 Members each and may approve such other Committees as may be deemed necessary. The County Chairman and Vice-Chairman shall be Ex-officio Members of all Committees indicated in this paragraph. In the event that it is determined that the County Plan of Organization is not consistent with the State Party Plan of Organization, the County Executive Committee must at the next called meeting bring the County Plan of Organization into compliance with the State Party Plan of Organization. Under any circumstances, the County Plan of Organization must be brought into compliance within 90 days. The County Executive Committee may amend the County Plan of Organization upon a 2/3 vote after providing written notice via first class United States Mail of the meeting advising members regarding the substance of the proposed amendment and provided a quorum is present.  The County Chairman shall submit, by certified United States mail, return receipt requested, the county plans of organizations, and amendments thereto, to the NCGOP State Headquarters within 30 days after their adoption, in order for the Plan and/or amendment to be considered valid.

3. Meetings

The County Executive Committee shall meet at least twice a year upon call of the County Chairman after giving 10 days notice to all Members; or upon similar call of 1/3 of the Members of the Committee. The County Plan of Organization shall specify a quorum for the transaction of business, but in no event shall it be less than 25%. There shall be no proxy voting.

4. Duties of Officers

a. The Chairman of the County Executive Committee, with the advice and consent of the County Executive Committee, shall have general supervision of the affairs of the Party within the County. The Chairman shall issue the call for Precinct Meetings and the County Convention, and Executive Committee Meetings, and shall preside at all the Meetings of the County Executive Committee. The Chairman shall appoint a Finance Chairman, Auditing Committee and any other Chairman deemed necessary to conduct the business of the County Executive Committee. The Chairman shall further appoint a Temporary Chairman of the County Convention, who may be himself. The Chairman shall make periodic reports on the status of the Party within Wayne County to the District Chairman. The Chairman shall be responsible for the creation and maintenance of a Republican organization in every Precinct within Wayne County. The Chairman shall obtain and preserve a list of all registered Republicans within the County and shall perform such other duties as may be prescribed by the County, District, or State Committees; the County Chairman shall be an "Ex-officio" Member of all Committees.

b. The 1st Vice-Chairman shall function as Chairman in the absence of the Chairman and shall have such other duties as may be prescribed by the County Executive Committee. The 1st Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The 2nd Vice-Chairman shall function as Chairman in the absence of the Chairman and 1st Vice-Chairman, and shall have such other duties as may be prescribed by the County Chairman or the County Executive Committee. The 2nd Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The Secretary shall keep all minutes and records and shall maintain a roster of all Precinct Officers and Executive Committee Members. Such records shall be available, including all Credentials Lists upon request, to any registered Republican within the County. The Secretary shall furnish to the Congressional District Chairman and to State Headquarters up-to-date lists of all Precinct Chairmen.

d. The Treasurer shall receive and disburse all funds for Party expenditures pursuant to authority duly given by the County Executive Committee, shall make a financial report at all County Executive Committee Meetings and shall fulfill all financial reports and obligations required under State and Federal election laws.

5. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. The procedure for removal of any Member or Officer is defined in Article IV, A.7. Such removal may be appealed to the Wayne County Executive Committee within 20 days and their decision shall be final.

C. COUNTY FINANCE AND AUDITING COMMITTEES

1. Finance Committee

The County Finance Committee shall be composed of the County Finance Chairman, the County Chairman, County 1st Vice Chairman, County 2nd Vice Chairman,  the County Treasurer, and not less than 3 persons approved by the County Executive Committee. They shall cooperate with the Congressional District and State Finance Committees and shall have active management of fund-raising efforts within the County.

2. Auditing Committee

The Auditing Committee, appointed by the County Chairman, shall conduct a yearly audit of the financial records of the Wayne County Republican Party each January and report such audit to the County Executive Committee for approval.

ARTICLE IV

GENERAL ADMINISTRATIVE PROCEDURE

A. CONVENTION PROCEDURES

1. Annual Conventions and Presidential Election Year Conventions

a. The Wayne County Convention shall be called to order by County Chairman, or in the absence of the Chairman, by the 1st Vice-Chairman, 2nd Vice Chairman, or Secretary, in order slated, who shall have the power to appoint the necessary Convention Committees and Temporary Officers at or before the convening of the Convention.

b. No member of a credentials committee created by this Plan shall be eligible to be elected to an officer or executive committee position at the convention for which the credentials committee serves, nor shall a committee member publicly support anyone for an office to be elected by said convention. Except when voting in convention, members of credentials committees shall strive to maintain the integrity of the convention and the committee by conducting the business of the committee with impartiality and strict neutrality on the business and elections of said convention.

2. Voting Procedure

a. No Precinct shall cast more votes than it has duly elected Delegates on the floor at the County Convention.

b. No person shall be seated as a Delegate at any County Convention unless such person shall have been duly elected a Delegate or Alternate by the appropriate Precinct Meeting or County Convention; except, the registered Republican or Republicans, present at a County Convention from an unorganized Precinct, which has not had its credentials accepted, shall have the right to vote 1 vote per Precinct, prorated among those present from that Precinct.

c. Ex-officio members of the committees have the same voting rights as the other committee members, and are not counted in determining if a quorum is present. When an Ex-officio member of a committee ceases to hold the office that entitles him/her to such membership, his/her membership terminates automatically.

 

3. Special Meeting and Conventions

The Wayne County Executive Committee, at any time, in the interests of the Republican Party, may direct the County Chairman to issue a call for Special County Convention. The procedure for calling Regular Meetings and Conventions shall apply to the calling of Special Meetings and Conventions so far as applicable and not inconsistent with this Plan of Organization.

4. Newspaper of General Circulation

Notice published in a newspaper of general circulation in the County for the purpose of this Plan of Organization shall include either a paid advertisement or a news item, provided it includes the time, date, location and purpose of the Meeting. Such notices shall appear in the newspaper at least 10 days prior to the Meeting or Convention. This in no way relieves the County Chairman of the responsibility of providing written notice to party officers as may be otherwise required by this Plan of Organization.

5. Challenges

Notwithstanding any other provisions of this Plan of Organization, challenges to Delegates and Alternates must be made in their capacity as individual Delegates and Alternates. The successful challenges of individuals in their capacity as Delegates and Alternates shall not affect the seating of other Delegates and Alternates in the same Precinct or County Delegates unless it can be demonstrated by a preponderance of the evidence that the previous election of such successfully challenged Delegates and Alternates resulted in the election of other Delegates and Alternates within such Delegation who would not otherwise have been elected, but for the votes of the unqualified Delegates or Alternates.

6. General Election Procedure

a. Notwithstanding any other Article in this Plan of Organization, the allocated Delegate slots and then the allocated Alternate slots allotted under this Plan of Organization to a Precinct or a County shall be filled first by the election of those duly qualified registered Republicans, eligible to vote, present at such Meeting or Convention and desiring to be elected to fill such slots. All duly qualified Republicans registered to vote may be elected by qualified Republicans attending the meeting to fill slots that have not been filled by Republicans attending the meeting or conventions.

b. Any Delegate or Alternate, not first certified as a Delegate or Alternate to the County Convention, elected to serve as a Delegate or Alternate to a District or State Convention, must be certified by the Secretary of the Wayne County Republican Party as registered Republican prior to having their name submitted as a Delegate or Alternate. In the Event said Delegate or Alternate is not a registered Republican, the election of said Delegate or Alternate shall be deemed void.

7. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. Any Member of a Committee organized under this Plan may be removed by a 2/3's vote of the respective Committee after being furnished with notice of the charges against him, signed by not less than 12, or 1/3 of the Members of the Committee, whichever is the lesser. Any Republican against whom charges are brought shall be furnished with 2 weeks notice of said charges and be given an opportunity to present a defense. Removal shall be confined to gross inefficiency, Party disloyalty or failure to comply with the County, District, or State Party Plans of Organization.

c. For the purposes of this Plan of Organization, "Party Disloyalty" shall be defined as actively supporting a candidate of another Party or independent candidate running in opposition to a candidate of the Republican Party or a Republican endorsed by the appropriate Executive Committee in a non-partisan election.

8. Non-Partisan Candidates and Office Holders

No Committee of the Wayne County Republican Party shall offer an opportunity for a candidate for, or current office holder of, a "non-partisan office" who is not a Registered Republican to address a Republican Convention or other function sponsored by the Wayne County Republican Party or any of its subdivisions.

B. OFFICIAL RECORDS

Minutes shall be kept by all Committees and Conventions of official actions taken, and a copy shall be filed with the Chairman of the appropriate Committee or Convention and with the Wayne County Republican Party Headquarters.

C. FINANCIAL ACCOUNTS

1. Records

The Chairman, Treasurer, and Finance Chairman of the Wayne County Republican Party shall keep faithful and accurate records of any and all monies received by them for the use of the said Committees and shall make faithful and accurate reports thereof when so requested.

2. Loans

No officer, staff or member of the Party shall cause the Party to undertake a loan without the prior approval of the County Executive Committee.

3. Leases

No officer, or staff member, of the Party shall commit the Wayne County Republican Party to a lease in excess of $1,000 or 90 days without the approval of the County Executive Committee.

E. FORFEITURE OF OFFICIAL PRIVILEGES

1. Removal or Resignation from Committees

Any current or former Officer or Member of a Precinct Committee or County Executive Committee who, for any reason, is removed or resigned from said position shall forfeit all rights and privileges in any way connected with that position.

2. Party Disloyalty

Any registered Republican attempting to influence or influencing the outcome of any election against a Republican Candidate or Republican endorsed by the appropriate Republican Executive Committee or Legislative Caucus, other than by supporting an opposing Republican Candidate in a Republican primary, may be declared ineligible to hold office under the State Plan of Organization at the State, District, and Precinct level for Party disloyalty by 2/3 vote of the County Executive Committee. Charges of Party disloyalty may be brought by petition of 12 members of the County Executive Committee, or by resolution of a County Executive Committee. The Wayne County Executive Committee may declare a Republican found to have engaged in Party disloyalty as ineligible to serve in any office under the Plan of Organization for a period of time between 6 months and 5 years.

3. Attendance Requirements.

Any Member of the County Executive Committee, who fails to attend the meetings of the Wayne County Executive Committee for 120 consecutive days, shall have automatically resigned from office. The resulting vacancy shall be filled in accordance with Article IV, A,7.

G. REFRAIN FROM UTILIZING POWERS OF OFFICE IN REPUBLICAN PRIMARY

Each Officer and each Member of the County Executive Committee shall refrain from utilizing the powers and dignity of his or her office or position in any Republican Primary for public office at any level.

H.  In the event that the chairman or vice chairman of the County Party, shall announce his intentions to run for public office or shall file a notice of candidacy with the Board of Elections, that person shall be deemed to have resigned his office within the Partyeffective seven days after the close of filing, and the then‑existing vacancy shall be filled as provided for herein.  In those cases where the Party office held by said person is at the county level, the Party official may petition the County Executive Committee for exemption from this provision and the County Executive Committee may, for good cause shown, grant such an exemption with a two‑thirds affirmative vote.  This exemption shall be deemed void if any other Republican files with the Board of Elections for the same public office within that election cycle.

I.  ENDORSEMENTS IN NON-PARTISAN ELECTIONS

1. In non-partisan elections, district and county executive committees shall have exclusive authority to endorse registered Republicans running in that district or county. Political subdivision executive committees (i.e., County Executive Committee) shall not issue endorsements in non-partisan races unless the District resides entirely within the County.  All members of the County Executive Committee may vote on the non-partisan endorsements for districts wholly encompassed within that county, regardless of whether Committee members live within the District in question.

2. In non-partisan, statewide judicial elections, the NCGOP State Executive Committee shall have the exclusive authority to endorse registered Republicans. Political subdivisions executive committees (i.e., County Executive Committees, Congressional District Executive Committees, etc) shall not issue endorsements of non-partisan, statewide judicial candidates inconsistent with the State Executive Committee endorsements.

3. With respect to any endorsement provided for in this section (Article VII, Section (H)), and unless otherwise provided by law, notice to committee members of the time, date, location, and purpose of the meeting at which any such endorsement will be considered must be made by United States Mail to the last known address of the committee member. Notice must be mailed at least ten (10) days prior to

the date of the meeting, unless good cause exists for shortening the time period. In no case may the meeting be scheduled for a time and date less than (5) days after the notice to committee members. Such notice shall also be provided to all registered Republicans who are candidates seeking the office for which the endorsement is made.

AMENDMENTS, APPLICABILITY AND EFFECTIVENESS OF THIS PLAN

A. AMENDMENTS TO PLAN OF ORGANIZATION

1. The Plan of Organization may be amended, not inconsistent with the Rules of the North Carolina Republican Party, by majority vote of the delegates present and voting at any Wayne County Convention provided, however, that the proposed amendment was mailed to the membership of the Wayne County Executive Committee, elected at the preceding County Convention, at least thirty days prior to the convening of the Wayne County Convention.

2. Amendments from the Convention floor to the proposed Amendments to the Plan (an amendment to the amendment) which would materially alter the intent of the original proposed amendment must receive a two-thirds vote of the delegates present and voting at any County Convention. This paragraph applies only to amendments to Amendments to the Plan that were mailed out to the Executive Committee as above described.

3. Proposed amendments to the Plan not mailed to the Wayne County Executive Committee thirty days prior to the convening of the County Convention must receive a two-thirds vote of the delegates present and voting at any County Convention.

4. The Plan of Organization Committee shall have authority to correct any spelling or typographical errors in the Plan of Organization, as a housekeeping matter, that do not change the substance of the Plan.

B. APPLICABILITY

1. Rules as to Precincts and Counties
     The Precinct and County Committees and County Conventions are authorized to promulgate such additional rules and establish such additional Party Officers or Committees for their respective organizations, not inconsistent with these rules, as shall be deemed necessary. 
C. AUTHORITY

1. Controversies
     Controversies in any County or District with respect to the organizations set up therein under this Plan shall be referred to the State Chairman, State Vice-Chairman, National Committeeman, National Committeewoman and General Counsel for arbitration. Ruling shall be made within 60 days, and their decision shall be final.
2. Parliamentary Authority
     Robert’s Rules of Order Newly Revised shall govern all proceedings, except when inconsistent with this County Plan of Organization or Convention Rules properly adopted.
3. Gender and Number
     The masculine pronoun or title herein includes the feminine, and the singular herein includes the plural, wherever appropriate.

D. EFFECTIVE DATE

1. Effective Date of this Plan

This Plan of Organization shall become effective and repeal and supersede all other rules, except as specifically noted, immediately following adjournment of the County Convention in Goldsboro, North Carolina, on March 24, 2012. This, however, shall not invalidate any action taken under the previous rules prior to the date above. The adoption of this Plan shall not effect the term of those office holders at the time of the adoption of this Plan.

2012 Plan of Organization Committee, Joe Daughtery, Chairman

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WAYNE REPUBLICAN PARTY PLAN OF ORGANIZATION

PREAMBLE

We, the Members of the Republican Party of Wayne County, dedicated to the sound principles fostered by that party, conscious of our civic responsibilities and rights, firm in our determination to give our strength to preserving the American principle that government ought and must be of all the people, by all of the people and for all of the people do, for the purpose of uniting and coordinating our efforts for maximum power and efficiency, herewith establish this instrument, The Plan of Organization of the Republican Party of Wayne County.

ARTICLE I

MEMBERSHIP

A. MEMBERS

All citizens of Wayne County who are registered Republicans are Members of the Republican Party of Wayne County and shall have the right to participate in the official affairs of the Republican Party in accordance with these rules. All reference herein to Delegates, Alternates, Officers and Members shall, in all cases, mean persons identified and registered with the Republican Party in the Precinct of their residence. Any person running for an office within the North Carolina state, district legislative, county or precinct Republican Party shall be a resident of the jurisdiction in which he seeks office.

ARTICLE II

PRECINCT ORGANIZATION

A. ANNUAL PRECINCT MEETINGS

1. Call for Meeting

In every year, the County Chairman shall call Precinct Meetings during the months of February or March, after giving 10 days written notice to each Precinct Chairman and by notice in a newspaper of general circulation within the County as provided for in Article VII.A.4., and the Precinct Chairs also be informed as to the number of registered Republicans entitled to cast votes at the county convention, and in accordance with Article VII.A.4. Failure of the County Chairman to act in compliance with the provision above shall be cause for any Member of the County Executive Committee to call said Precinct Meetings by notice in a newspaper of general circulation within the County as provided for in Article VII, A.4. Every Republican registered prior to January 31 preceding the Meetings shall be entitled to cast 1 vote, except that the January 31 requirement shall not apply to residents who have moved into the Precinct within 30 days of the Precinct Meeting.

2. Election of Precinct Officers

At odd-year Precinct Meetings, at which a quorum is one person, attendees shall elect a Precinct Committee consisting of a Chairman, Vice-Chairman, Secretary and as many Members-at-Large as deemed necessary to conduct the business of the Precinct. Members of the Precinct Committee shall hold their offices for 2 years or until their successors are chosen. There shall be no proxy voting.

3. Election of Delegates

The annual Precinct Meetings shall elect 1 Delegate and 1 Alternate to the County Convention. They shall also elect 1 additional Delegate and Alternate for each 100 registered Republican voters, or major fraction thereof, in the precinct as of January 31 of that year. 

4. Duties of Officers

The Chairman and Secretary of each Precinct shall certify the election of Officers, Committee Members, and Delegates and Alternates to the County Convention, on forms stipulated by the State Central Committee and furnished by the County Chairman. Complete credentials shall be in the hands of the County Secretary by the deadline set by the County Chairman, which shall be at least 2 days prior to the Credentials Committee Meeting, unless the Precinct Meetings and the County Convention are held on the same day. No Delegate or Alternate shall be added to the Credentials List following the adjournment of the Precinct Meeting. This delegate list shall be made immediately available to any Republican candidate, at that candidate's reasonable expense, along with a confidentiality and use agreement that said list will be used only for Republican activities related to the candidate's run for office.

5. Other Precinct Meetings

a. Other Meetings of the Precinct general Membership may be held at such time as shall be designated by the Chairman of the Precinct Committee after giving 5 days notice of such Meeting in a newspaper of general circulation within the County, or by such other method of notification as may be specified in the County Plan of Organization; or upon similar call of 1/3 of the Members of the Precinct Committee, or 10 Members of the general Precinct Membership. There shall be no proxy voting.

b. In the event a Precinct fails to properly organize or the Precinct Chairman fails to act, the County Chairman shall appoint a Temporary Precinct Chairman who shall serve for a period not to exceed 30 days, during which time a general Membership Meeting shall be called and a new Chairman elected.

B. PRECINCT COMMITTEE

1. Duties of Committee

The Precinct Committee shall cooperate with the County Executive Committee in all elections and Party activities, provide the County Chairman with a list of Party Members within the Precinct suitable for appointment as Election Officials, and promote the objectives of the Party within the Precinct.

2. Duties of Officers

The Chairman of the Precinct Committee, with the advice and consent of the Precinct Committee, shall have general supervision of the affairs of the Party within the Precinct, shall preside at all Meetings of the Precinct, and shall perform such other duties as may be prescribed by the Precinct Committee or the County Executive Committee. The Vice-Chairman shall function as Chairman in the absence of the Chairman. The Secretary shall keep all minutes and records and shall maintain a list of registered Republican voters and workers within the Precinct, unless otherwise provided by the Precinct Committee or the County Executive Committee. 

3. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the Precinct, removal of any Officer, or Member of the Precinct Committee, or for any other reason, shall be filled by the remaining Members of the Precinct Committee, or as provided in the County Plan of Organization.

b. The procedure for removal of any Member or Officer is defined in Article IV A.7. Such removal maybe appealed to the County Executive Committee within 20 days and their decision shall be final.

ARTICLE III

COUNTY ORGANIZATION

A. ANNUAL CONVENTION

1. Call of Convention

a. A County Convention shall be called every year by the Chairman of the County Executive Committee, at a suitable location within the county, within the month of March, at least 10 days prior to the scheduled District Convention, and following procedures given in Article IV, A.4.

b. At the time of the call of the Convention, the County Chairman, with the advice and consent of the Executive Committee, shall appoint a credentials committee consisting of no less than 3 people, which will meet and issue its report on Delegates and Alternates certified to that Convention at least 3 days in advance of the convening of the Convention, unless a County holds its Precinct Meetings and County Convention on the same day. All Delegates and Alternates challenged in the report of the Credentials Committee shall be notified prior to the day of the Convention and allowed to present their case to the Credentials Committee prior to the convening of the Convention. The Delegates and Alternates elected at the Precinct Meetings, unless successfully challenged, shall sit as Delegates and Alternates to the County Convention.

c. The County Chairman shall appoint a Rules Committee, Resolutions Committee and Plan of Organization Committee on or before February 1st of each year. Said Committees shall give written notice of all business it will place before the convention at least 10 days prior to the convening of the County Convention to all members of the County Executive Committee. Any business on which notice has not been given shall not be taken up by the Convention or be placed on the agenda except by a two-thirds vote of the Convention to address said business.

d. If the County Chairman fails, refuses or neglects to call a County Convention as required by this Article, it shall become the duty of the 1st Vice-Chairman to act in this capacity. The 1st Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If the County Chairman or the 1st  Vice-Chairman does not call such a Meeting,  the 2nd Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If all of the above officers do not call such a Meeting, it shall be cause for any Member of the County Executive Committee, with the approval of the Congressional District Chairman, or Chairmen, to call such County Convention.

2. Convention Action

a. The County Convention shall adopt or amend a written County Plan of Organization not inconsistent with this State Plan of Organization, a current copy of which shall be on file at County Headquarters and at State Headquarters. Failure to comply may result in the County Delegation not being seated at the State Convention by the Credentials Committee. Failure of a County Republican Party to submit a County Plan to the NCGOP State Headquarters, within 30 days of its adoption, by certified United States mail, return receipt requested, shall constitute agreement by the County Party to adopt the State Plan of Organization for that county.

b. Elections

i. In every odd-numbered year the County Convention shall elect a Chairman and 1st Vice Chairman, 2nd Vice Chairman, Secretary, Treasurer and such other Officers as may be deemed necessary, who shall serve for a term of 2 years or until their successors are elected.

ii. In every odd-numbered year the County Convention shall elect 12 At Large Members to the County Executive Committee, in addition to the County Officers, who shall hold their places for a term of 2 years or until their successors are elected. 

iii.  The County Convention shall elect 1 Delegate and 1 Alternate to Congressional District and State Conventions, plus 1 additional Delegate and Alternate for every 250 Republicans, or major fraction thereof, registered in that county, as of January 1 of that year.  Each County shall further elect 1 Delegate and Alternate for each Republican elected to the state legislature and to public office on the state or national level from said County in the last election held for that office.  With respect to the District Convention, the additional 1 delegate and 1 alternate shall only be elected to the District Convention being held in the District in which said Republican elected to the state legislature and to public office on the state or national level actually lives.

iv. If Wayne County has been divided between 2 or more Congressional Districts, it shall prorate its Delegate vote among these Congressional Districts in accordance with the Republican registration as of January 1 of that year in the political subdivisions within the County which have been divided among the different Congressional Districts. Delegates elected to a Congressional District Convention, in addition to the other qualifications which they must meet, must reside in the Congressional District to whose Convention they are elected. The Delegates to the County Convention from the political subdivisions in different Congressional Districts shall elect the Delegates to their own Congressional District Convention.

3. Credentials

The Chairman and Secretary of the County Executive Committee shall certify the election of Officers, Committee Members, Delegates, Alternates and Precinct Chairs to the District and State Conventions, on forms furnished by the State Central Committee and in conformance with Article VII. Completed Credentials shall be in the hands of the Congressional District Secretary and the State Headquarters by the deadline set by the State Chairman. All County Credentials for the State Convention should be mailed to State Headquarters no later than 10 days following the date of the County Convention or the deadline set by the State Chairman, whichever date comes first. The postmark date will be used to determine compliance for mailed credentials. No Delegates or Alternates shall be added to the Credentials list following the adjournment of the County Convention. Copies of all newspaper notices, in addition to a list of county and precinct officers, be submitted to the NC Republican Party and all applicable Congressional District Committees along with County Credentials

4. Convention Fee

For each person who is elected at a County Convention to be either a Delegate or an Alternate to the State Convention, the County shall forward to the State Party a fee set by the State Central Committee to defray the costs of mailing Convention materials to such elected Delegates and Alternates. Any such fee established, shall be paid by the Delegates and Alternates following their election.

B. COUNTY EXECUTIVE COMMITTEE

1. Membership

The County Executive Committee shall consist of the County Officers and other persons elected by the County Convention in accordance with Article III A.2.b, and the County Finance Chairman, all Precinct Chairmen, and the Chairmen of all Auxiliary Organizations. All Republican Elected Officials, whose districts include any portion of Wayne County, shall be voting ex-officio members of the County Executive Committee. Ex-officio members do not affect the quorum. There shall be no proxy voting. Twenty Five Percent (25%) of the Members shall constitute a quorum for the transaction of business.  

2. Powers and Duties

The County Executive Committee shall cooperate with the District and State Committees in all elections and Party activities; shall encourage qualified candidates for office within the County; shall adopt a budget; and shall recommend nominees to the State Chairman for appointments for County Board of Election; and shall have active management of Party affairs within the County. It shall approve a Finance Committee and an Auditing Committee of not less than 3 Members each and may approve such other Committees as may be deemed necessary. The County Chairman and Vice-Chairman shall be Ex-officio Members of all Committees indicated in this paragraph. In the event that it is determined that the County Plan of Organization is not consistent with the State Party Plan of Organization, the County Executive Committee must at the next called meeting bring the County Plan of Organization into compliance with the State Party Plan of Organization. Under any circumstances, the County Plan of Organization must be brought into compliance within 90 days. The County Executive Committee may amend the County Plan of Organization upon a 2/3 vote after providing written notice via first class United States Mail of the meeting advising members regarding the substance of the proposed amendment and provided a quorum is present.  The County Chairman shall submit, by certified United States mail, return receipt requested, the county plans of organizations, and amendments thereto, to the NCGOP State Headquarters within 30 days after their adoption, in order for the Plan and/or amendment to be considered valid.

3. Meetings

The County Executive Committee shall meet at least twice a year upon call of the County Chairman after giving 10 days notice to all Members; or upon similar call of 1/3 of the Members of the Committee. The County Plan of Organization shall specify a quorum for the transaction of business, but in no event shall it be less than 25%. There shall be no proxy voting.

4. Duties of Officers

a. The Chairman of the County Executive Committee, with the advice and consent of the County Executive Committee, shall have general supervision of the affairs of the Party within the County. The Chairman shall issue the call for Precinct Meetings and the County Convention, and Executive Committee Meetings, and shall preside at all the Meetings of the County Executive Committee. The Chairman shall appoint a Finance Chairman, Auditing Committee and any other Chairman deemed necessary to conduct the business of the County Executive Committee. The Chairman shall further appoint a Temporary Chairman of the County Convention, who may be himself. The Chairman shall make periodic reports on the status of the Party within Wayne County to the District Chairman. The Chairman shall be responsible for the creation and maintenance of a Republican organization in every Precinct within Wayne County. The Chairman shall obtain and preserve a list of all registered Republicans within the County and shall perform such other duties as may be prescribed by the County, District, or State Committees; the County Chairman shall be an "Ex-officio" Member of all Committees.

b. The 1st Vice-Chairman shall function as Chairman in the absence of the Chairman and shall have such other duties as may be prescribed by the County Executive Committee. The 1st Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The 2nd Vice-Chairman shall function as Chairman in the absence of the Chairman and 1st Vice-Chairman, and shall have such other duties as may be prescribed by the County Chairman or the County Executive Committee. The 2nd Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The Secretary shall keep all minutes and records and shall maintain a roster of all Precinct Officers and Executive Committee Members. Such records shall be available, including all Credentials Lists upon request, to any registered Republican within the County. The Secretary shall furnish to the Congressional District Chairman and to State Headquarters up-to-date lists of all Precinct Chairmen.

d. The Treasurer shall receive and disburse all funds for Party expenditures pursuant to authority duly given by the County Executive Committee, shall make a financial report at all County Executive Committee Meetings and shall fulfill all financial reports and obligations required under State and Federal election laws.

5. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. The procedure for removal of any Member or Officer is defined in Article IV, A.7. Such removal may be appealed to the Wayne County Executive Committee within 20 days and their decision shall be final.

C. COUNTY FINANCE AND AUDITING COMMITTEES

1. Finance Committee

The County Finance Committee shall be composed of the County Finance Chairman, the County Chairman, County 1st Vice Chairman, County 2nd Vice Chairman,  the County Treasurer, and not less than 3 persons approved by the County Executive Committee. They shall cooperate with the Congressional District and State Finance Committees and shall have active management of fund-raising efforts within the County.

2. Auditing Committee

The Auditing Committee, appointed by the County Chairman, shall conduct a yearly audit of the financial records of the Wayne County Republican Party each January and report such audit to the County Executive Committee for approval.

ARTICLE IV

GENERAL ADMINISTRATIVE PROCEDURE

A. CONVENTION PROCEDURES

1. Annual Conventions and Presidential Election Year Conventions

a. The Wayne County Convention shall be called to order by County Chairman, or in the absence of the Chairman, by the 1st Vice-Chairman, 2nd Vice Chairman, or Secretary, in order slated, who shall have the power to appoint the necessary Convention Committees and Temporary Officers at or before the convening of the Convention.

b. No member of a credentials committee created by this Plan shall be eligible to be elected to an officer or executive committee position at the convention for which the credentials committee serves, nor shall a committee member publicly support anyone for an office to be elected by said convention. Except when voting in convention, members of credentials committees shall strive to maintain the integrity of the convention and the committee by conducting the business of the committee with impartiality and strict neutrality on the business and elections of said convention.

2. Voting Procedure

a. No Precinct shall cast more votes than it has duly elected Delegates on the floor at the County Convention.

b. No person shall be seated as a Delegate at any County Convention unless such person shall have been duly elected a Delegate or Alternate by the appropriate Precinct Meeting or County Convention; except, the registered Republican or Republicans, present at a County Convention from an unorganized Precinct, which has not had its credentials accepted, shall have the right to vote 1 vote per Precinct, prorated among those present from that Precinct.

c. Ex-officio members of the committees have the same voting rights as the other committee members, and are not counted in determining if a quorum is present. When an Ex-officio member of a committee ceases to hold the office that entitles him/her to such membership, his/her membership terminates automatically.

 

3. Special Meeting and Conventions

The Wayne County Executive Committee, at any time, in the interests of the Republican Party, may direct the County Chairman to issue a call for Special County Convention. The procedure for calling Regular Meetings and Conventions shall apply to the calling of Special Meetings and Conventions so far as applicable and not inconsistent with this Plan of Organization.

4. Newspaper of General Circulation

Notice published in a newspaper of general circulation in the County for the purpose of this Plan of Organization shall include either a paid advertisement or a news item, provided it includes the time, date, location and purpose of the Meeting. Such notices shall appear in the newspaper at least 10 days prior to the Meeting or Convention. This in no way relieves the County Chairman of the responsibility of providing written notice to party officers as may be otherwise required by this Plan of Organization.

5. Challenges

Notwithstanding any other provisions of this Plan of Organization, challenges to Delegates and Alternates must be made in their capacity as individual Delegates and Alternates. The successful challenges of individuals in their capacity as Delegates and Alternates shall not affect the seating of other Delegates and Alternates in the same Precinct or County Delegates unless it can be demonstrated by a preponderance of the evidence that the previous election of such successfully challenged Delegates and Alternates resulted in the election of other Delegates and Alternates within such Delegation who would not otherwise have been elected, but for the votes of the unqualified Delegates or Alternates.

6. General Election Procedure

a. Notwithstanding any other Article in this Plan of Organization, the allocated Delegate slots and then the allocated Alternate slots allotted under this Plan of Organization to a Precinct or a County shall be filled first by the election of those duly qualified registered Republicans, eligible to vote, present at such Meeting or Convention and desiring to be elected to fill such slots. All duly qualified Republicans registered to vote may be elected by qualified Republicans attending the meeting to fill slots that have not been filled by Republicans attending the meeting or conventions.

b. Any Delegate or Alternate, not first certified as a Delegate or Alternate to the County Convention, elected to serve as a Delegate or Alternate to a District or State Convention, must be certified by the Secretary of the Wayne County Republican Party as registered Republican prior to having their name submitted as a Delegate or Alternate. In the Event said Delegate or Alternate is not a registered Republican, the election of said Delegate or Alternate shall be deemed void.

7. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. Any Member of a Committee organized under this Plan may be removed by a 2/3's vote of the respective Committee after being furnished with notice of the charges against him, signed by not less than 12, or 1/3 of the Members of the Committee, whichever is the lesser. Any Republican against whom charges are brought shall be furnished with 2 weeks notice of said charges and be given an opportunity to present a defense. Removal shall be confined to gross inefficiency, Party disloyalty or failure to comply with the County, District, or State Party Plans of Organization.

c. For the purposes of this Plan of Organization, "Party Disloyalty" shall be defined as actively supporting a candidate of another Party or independent candidate running in opposition to a candidate of the Republican Party or a Republican endorsed by the appropriate Executive Committee in a non-partisan election.

8. Non-Partisan Candidates and Office Holders

No Committee of the Wayne County Republican Party shall offer an opportunity for a candidate for, or current office holder of, a "non-partisan office" who is not a Registered Republican to address a Republican Convention or other function sponsored by the Wayne County Republican Party or any of its subdivisions.

B. OFFICIAL RECORDS

Minutes shall be kept by all Committees and Conventions of official actions taken, and a copy shall be filed with the Chairman of the appropriate Committee or Convention and with the Wayne County Republican Party Headquarters.

C. FINANCIAL ACCOUNTS

1. Records

The Chairman, Treasurer, and Finance Chairman of the Wayne County Republican Party shall keep faithful and accurate records of any and all monies received by them for the use of the said Committees and shall make faithful and accurate reports thereof when so requested.

2. Loans

No officer, staff or member of the Party shall cause the Party to undertake a loan without the prior approval of the County Executive Committee.

3. Leases

No officer, or staff member, of the Party shall commit the Wayne County Republican Party to a lease in excess of $1,000 or 90 days without the approval of the County Executive Committee.

E. FORFEITURE OF OFFICIAL PRIVILEGES

1. Removal or Resignation from Committees

Any current or former Officer or Member of a Precinct Committee or County Executive Committee who, for any reason, is removed or resigned from said position shall forfeit all rights and privileges in any way connected with that position.

2. Party Disloyalty

Any registered Republican attempting to influence or influencing the outcome of any election against a Republican Candidate or Republican endorsed by the appropriate Republican Executive Committee or Legislative Caucus, other than by supporting an opposing Republican Candidate in a Republican primary, may be declared ineligible to hold office under the State Plan of Organization at the State, District, and Precinct level for Party disloyalty by 2/3 vote of the County Executive Committee. Charges of Party disloyalty may be brought by petition of 12 members of the County Executive Committee, or by resolution of a County Executive Committee. The Wayne County Executive Committee may declare a Republican found to have engaged in Party disloyalty as ineligible to serve in any office under the Plan of Organization for a period of time between 6 months and 5 years.

3. Attendance Requirements.

Any Member of the County Executive Committee, who fails to attend the meetings of the Wayne County Executive Committee for 120 consecutive days, shall have automatically resigned from office. The resulting vacancy shall be filled in accordance with Article IV, A,7.

G. REFRAIN FROM UTILIZING POWERS OF OFFICE IN REPUBLICAN PRIMARY

Each Officer and each Member of the County Executive Committee shall refrain from utilizing the powers and dignity of his or her office or position in any Republican Primary for public office at any level.

H.  In the event that the chairman or vice chairman of the County Party, shall announce his intentions to run for public office or shall file a notice of candidacy with the Board of Elections, that person shall be deemed to have resigned his office within the Partyeffective seven days after the close of filing, and the then‑existing vacancy shall be filled as provided for herein.  In those cases where the Party office held by said person is at the county level, the Party official may petition the County Executive Committee for exemption from this provision and the County Executive Committee may, for good cause shown, grant such an exemption with a two‑thirds affirmative vote.  This exemption shall be deemed void if any other Republican files with the Board of Elections for the same public office within that election cycle.

I.  ENDORSEMENTS IN NON-PARTISAN ELECTIONS

1. In non-partisan elections, district and county executive committees shall have exclusive authority to endorse registered Republicans running in that district or county. Political subdivision executive committees (i.e., County Executive Committee) shall not issue endorsements in non-partisan races unless the District resides entirely within the County.  All members of the County Executive Committee may vote on the non-partisan endorsements for districts wholly encompassed within that county, regardless of whether Committee members live within the District in question.

2. In non-partisan, statewide judicial elections, the NCGOP State Executive Committee shall have the exclusive authority to endorse registered Republicans. Political subdivisions executive committees (i.e., County Executive Committees, Congressional District Executive Committees, etc) shall not issue endorsements of non-partisan, statewide judicial candidates inconsistent with the State Executive Committee endorsements.

3. With respect to any endorsement provided for in this section (Article VII, Section (H)), and unless otherwise provided by law, notice to committee members of the time, date, location, and purpose of the meeting at which any such endorsement will be considered must be made by United States Mail to the last known address of the committee member. Notice must be mailed at least ten (10) days prior to

the date of the meeting, unless good cause exists for shortening the time period. In no case may the meeting be scheduled for a time and date less than (5) days after the notice to committee members. Such notice shall also be provided to all registered Republicans who are candidates seeking the office for which the endorsement is made.

AMENDMENTS, APPLICABILITY AND EFFECTIVENESS OF THIS PLAN

A. AMENDMENTS TO PLAN OF ORGANIZATION

1. The Plan of Organization may be amended, not inconsistent with the Rules of the North Carolina Republican Party, by majority vote of the delegates present and voting at any Wayne County Convention provided, however, that the proposed amendment was mailed to the membership of the Wayne County Executive Committee, elected at the preceding County Convention, at least thirty days prior to the convening of the Wayne County Convention.

2. Amendments from the Convention floor to the proposed Amendments to the Plan (an amendment to the amendment) which would materially alter the intent of the original proposed amendment must receive a two-thirds vote of the delegates present and voting at any County Convention. This paragraph applies only to amendments to Amendments to the Plan that were mailed out to the Executive Committee as above described.

3. Proposed amendments to the Plan not mailed to the Wayne County Executive Committee thirty days prior to the convening of the County Convention must receive a two-thirds vote of the delegates present and voting at any County Convention.

4. The Plan of Organization Committee shall have authority to correct any spelling or typographical errors in the Plan of Organization, as a housekeeping matter, that do not change the substance of the Plan.

B. APPLICABILITY

1. Rules as to Precincts and Counties
     The Precinct and County Committees and County Conventions are authorized to promulgate such additional rules and establish such additional Party Officers or Committees for their respective organizations, not inconsistent with these rules, as shall be deemed necessary. 
C. AUTHORITY

1. Controversies
     Controversies in any County or District with respect to the organizations set up therein under this Plan shall be referred to the State Chairman, State Vice-Chairman, National Committeeman, National Committeewoman and General Counsel for arbitration. Ruling shall be made within 60 days, and their decision shall be final.
2. Parliamentary Authority
     Robert’s Rules of Order Newly Revised shall govern all proceedings, except when inconsistent with this County Plan of Organization or Convention Rules properly adopted.
3. Gender and Number
     The masculine pronoun or title herein includes the feminine, and the singular herein includes the plural, wherever appropriate.

D. EFFECTIVE DATE

1. Effective Date of this Plan

This Plan of Organization shall become effective and repeal and supersede all other rules, except as specifically noted, immediately following adjournment of the County Convention in Goldsboro, North Carolina, on March 24, 2012. This, however, shall not invalidate any action taken under the previous rules prior to the date above. The adoption of this Plan shall not effect the term of those office holders at the time of the adoption of this Plan.

2012 Plan of Organization Committee, Joe Daughtery, Chairman

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WAYNE REPUBLICAN PARTY PLAN OF ORGANIZATION

PREAMBLE

We, the Members of the Republican Party of Wayne County, dedicated to the sound principles fostered by that party, conscious of our civic responsibilities and rights, firm in our determination to give our strength to preserving the American principle that government ought and must be of all the people, by all of the people and for all of the people do, for the purpose of uniting and coordinating our efforts for maximum power and efficiency, herewith establish this instrument, The Plan of Organization of the Republican Party of Wayne County.

ARTICLE I

MEMBERSHIP

A. MEMBERS

All citizens of Wayne County who are registered Republicans are Members of the Republican Party of Wayne County and shall have the right to participate in the official affairs of the Republican Party in accordance with these rules. All reference herein to Delegates, Alternates, Officers and Members shall, in all cases, mean persons identified and registered with the Republican Party in the Precinct of their residence. Any person running for an office within the North Carolina state, district legislative, county or precinct Republican Party shall be a resident of the jurisdiction in which he seeks office.

ARTICLE II

PRECINCT ORGANIZATION

A. ANNUAL PRECINCT MEETINGS

1. Call for Meeting

In every year, the County Chairman shall call Precinct Meetings during the months of February or March, after giving 10 days written notice to each Precinct Chairman and by notice in a newspaper of general circulation within the County as provided for in Article VII.A.4., and the Precinct Chairs also be informed as to the number of registered Republicans entitled to cast votes at the county convention, and in accordance with Article VII.A.4. Failure of the County Chairman to act in compliance with the provision above shall be cause for any Member of the County Executive Committee to call said Precinct Meetings by notice in a newspaper of general circulation within the County as provided for in Article VII, A.4. Every Republican registered prior to January 31 preceding the Meetings shall be entitled to cast 1 vote, except that the January 31 requirement shall not apply to residents who have moved into the Precinct within 30 days of the Precinct Meeting.

2. Election of Precinct Officers

At odd-year Precinct Meetings, at which a quorum is one person, attendees shall elect a Precinct Committee consisting of a Chairman, Vice-Chairman, Secretary and as many Members-at-Large as deemed necessary to conduct the business of the Precinct. Members of the Precinct Committee shall hold their offices for 2 years or until their successors are chosen. There shall be no proxy voting.

3. Election of Delegates

The annual Precinct Meetings shall elect 1 Delegate and 1 Alternate to the County Convention. They shall also elect 1 additional Delegate and Alternate for each 100 registered Republican voters, or major fraction thereof, in the precinct as of January 31 of that year. 

4. Duties of Officers

The Chairman and Secretary of each Precinct shall certify the election of Officers, Committee Members, and Delegates and Alternates to the County Convention, on forms stipulated by the State Central Committee and furnished by the County Chairman. Complete credentials shall be in the hands of the County Secretary by the deadline set by the County Chairman, which shall be at least 2 days prior to the Credentials Committee Meeting, unless the Precinct Meetings and the County Convention are held on the same day. No Delegate or Alternate shall be added to the Credentials List following the adjournment of the Precinct Meeting. This delegate list shall be made immediately available to any Republican candidate, at that candidate's reasonable expense, along with a confidentiality and use agreement that said list will be used only for Republican activities related to the candidate's run for office.

5. Other Precinct Meetings

a. Other Meetings of the Precinct general Membership may be held at such time as shall be designated by the Chairman of the Precinct Committee after giving 5 days notice of such Meeting in a newspaper of general circulation within the County, or by such other method of notification as may be specified in the County Plan of Organization; or upon similar call of 1/3 of the Members of the Precinct Committee, or 10 Members of the general Precinct Membership. There shall be no proxy voting.

b. In the event a Precinct fails to properly organize or the Precinct Chairman fails to act, the County Chairman shall appoint a Temporary Precinct Chairman who shall serve for a period not to exceed 30 days, during which time a general Membership Meeting shall be called and a new Chairman elected.

B. PRECINCT COMMITTEE

1. Duties of Committee

The Precinct Committee shall cooperate with the County Executive Committee in all elections and Party activities, provide the County Chairman with a list of Party Members within the Precinct suitable for appointment as Election Officials, and promote the objectives of the Party within the Precinct.

2. Duties of Officers

The Chairman of the Precinct Committee, with the advice and consent of the Precinct Committee, shall have general supervision of the affairs of the Party within the Precinct, shall preside at all Meetings of the Precinct, and shall perform such other duties as may be prescribed by the Precinct Committee or the County Executive Committee. The Vice-Chairman shall function as Chairman in the absence of the Chairman. The Secretary shall keep all minutes and records and shall maintain a list of registered Republican voters and workers within the Precinct, unless otherwise provided by the Precinct Committee or the County Executive Committee. 

3. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the Precinct, removal of any Officer, or Member of the Precinct Committee, or for any other reason, shall be filled by the remaining Members of the Precinct Committee, or as provided in the County Plan of Organization.

b. The procedure for removal of any Member or Officer is defined in Article IV A.7. Such removal maybe appealed to the County Executive Committee within 20 days and their decision shall be final.

ARTICLE III

COUNTY ORGANIZATION

A. ANNUAL CONVENTION

1. Call of Convention

a. A County Convention shall be called every year by the Chairman of the County Executive Committee, at a suitable location within the county, within the month of March, at least 10 days prior to the scheduled District Convention, and following procedures given in Article IV, A.4.

b. At the time of the call of the Convention, the County Chairman, with the advice and consent of the Executive Committee, shall appoint a credentials committee consisting of no less than 3 people, which will meet and issue its report on Delegates and Alternates certified to that Convention at least 3 days in advance of the convening of the Convention, unless a County holds its Precinct Meetings and County Convention on the same day. All Delegates and Alternates challenged in the report of the Credentials Committee shall be notified prior to the day of the Convention and allowed to present their case to the Credentials Committee prior to the convening of the Convention. The Delegates and Alternates elected at the Precinct Meetings, unless successfully challenged, shall sit as Delegates and Alternates to the County Convention.

c. The County Chairman shall appoint a Rules Committee, Resolutions Committee and Plan of Organization Committee on or before February 1st of each year. Said Committees shall give written notice of all business it will place before the convention at least 10 days prior to the convening of the County Convention to all members of the County Executive Committee. Any business on which notice has not been given shall not be taken up by the Convention or be placed on the agenda except by a two-thirds vote of the Convention to address said business.

d. If the County Chairman fails, refuses or neglects to call a County Convention as required by this Article, it shall become the duty of the 1st Vice-Chairman to act in this capacity. The 1st Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If the County Chairman or the 1st  Vice-Chairman does not call such a Meeting,  the 2nd Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If all of the above officers do not call such a Meeting, it shall be cause for any Member of the County Executive Committee, with the approval of the Congressional District Chairman, or Chairmen, to call such County Convention.

2. Convention Action

a. The County Convention shall adopt or amend a written County Plan of Organization not inconsistent with this State Plan of Organization, a current copy of which shall be on file at County Headquarters and at State Headquarters. Failure to comply may result in the County Delegation not being seated at the State Convention by the Credentials Committee. Failure of a County Republican Party to submit a County Plan to the NCGOP State Headquarters, within 30 days of its adoption, by certified United States mail, return receipt requested, shall constitute agreement by the County Party to adopt the State Plan of Organization for that county.

b. Elections

i. In every odd-numbered year the County Convention shall elect a Chairman and 1st Vice Chairman, 2nd Vice Chairman, Secretary, Treasurer and such other Officers as may be deemed necessary, who shall serve for a term of 2 years or until their successors are elected.

ii. In every odd-numbered year the County Convention shall elect 12 At Large Members to the County Executive Committee, in addition to the County Officers, who shall hold their places for a term of 2 years or until their successors are elected. 

iii.  The County Convention shall elect 1 Delegate and 1 Alternate to Congressional District and State Conventions, plus 1 additional Delegate and Alternate for every 250 Republicans, or major fraction thereof, registered in that county, as of January 1 of that year.  Each County shall further elect 1 Delegate and Alternate for each Republican elected to the state legislature and to public office on the state or national level from said County in the last election held for that office.  With respect to the District Convention, the additional 1 delegate and 1 alternate shall only be elected to the District Convention being held in the District in which said Republican elected to the state legislature and to public office on the state or national level actually lives.

iv. If Wayne County has been divided between 2 or more Congressional Districts, it shall prorate its Delegate vote among these Congressional Districts in accordance with the Republican registration as of January 1 of that year in the political subdivisions within the County which have been divided among the different Congressional Districts. Delegates elected to a Congressional District Convention, in addition to the other qualifications which they must meet, must reside in the Congressional District to whose Convention they are elected. The Delegates to the County Convention from the political subdivisions in different Congressional Districts shall elect the Delegates to their own Congressional District Convention.

3. Credentials

The Chairman and Secretary of the County Executive Committee shall certify the election of Officers, Committee Members, Delegates, Alternates and Precinct Chairs to the District and State Conventions, on forms furnished by the State Central Committee and in conformance with Article VII. Completed Credentials shall be in the hands of the Congressional District Secretary and the State Headquarters by the deadline set by the State Chairman. All County Credentials for the State Convention should be mailed to State Headquarters no later than 10 days following the date of the County Convention or the deadline set by the State Chairman, whichever date comes first. The postmark date will be used to determine compliance for mailed credentials. No Delegates or Alternates shall be added to the Credentials list following the adjournment of the County Convention. Copies of all newspaper notices, in addition to a list of county and precinct officers, be submitted to the NC Republican Party and all applicable Congressional District Committees along with County Credentials

4. Convention Fee

For each person who is elected at a County Convention to be either a Delegate or an Alternate to the State Convention, the County shall forward to the State Party a fee set by the State Central Committee to defray the costs of mailing Convention materials to such elected Delegates and Alternates. Any such fee established, shall be paid by the Delegates and Alternates following their election.

B. COUNTY EXECUTIVE COMMITTEE

1. Membership

The County Executive Committee shall consist of the County Officers and other persons elected by the County Convention in accordance with Article III A.2.b, and the County Finance Chairman, all Precinct Chairmen, and the Chairmen of all Auxiliary Organizations. All Republican Elected Officials, whose districts include any portion of Wayne County, shall be voting ex-officio members of the County Executive Committee. Ex-officio members do not affect the quorum. There shall be no proxy voting. Twenty Five Percent (25%) of the Members shall constitute a quorum for the transaction of business.  

2. Powers and Duties

The County Executive Committee shall cooperate with the District and State Committees in all elections and Party activities; shall encourage qualified candidates for office within the County; shall adopt a budget; and shall recommend nominees to the State Chairman for appointments for County Board of Election; and shall have active management of Party affairs within the County. It shall approve a Finance Committee and an Auditing Committee of not less than 3 Members each and may approve such other Committees as may be deemed necessary. The County Chairman and Vice-Chairman shall be Ex-officio Members of all Committees indicated in this paragraph. In the event that it is determined that the County Plan of Organization is not consistent with the State Party Plan of Organization, the County Executive Committee must at the next called meeting bring the County Plan of Organization into compliance with the State Party Plan of Organization. Under any circumstances, the County Plan of Organization must be brought into compliance within 90 days. The County Executive Committee may amend the County Plan of Organization upon a 2/3 vote after providing written notice via first class United States Mail of the meeting advising members regarding the substance of the proposed amendment and provided a quorum is present.  The County Chairman shall submit, by certified United States mail, return receipt requested, the county plans of organizations, and amendments thereto, to the NCGOP State Headquarters within 30 days after their adoption, in order for the Plan and/or amendment to be considered valid.

3. Meetings

The County Executive Committee shall meet at least twice a year upon call of the County Chairman after giving 10 days notice to all Members; or upon similar call of 1/3 of the Members of the Committee. The County Plan of Organization shall specify a quorum for the transaction of business, but in no event shall it be less than 25%. There shall be no proxy voting.

4. Duties of Officers

a. The Chairman of the County Executive Committee, with the advice and consent of the County Executive Committee, shall have general supervision of the affairs of the Party within the County. The Chairman shall issue the call for Precinct Meetings and the County Convention, and Executive Committee Meetings, and shall preside at all the Meetings of the County Executive Committee. The Chairman shall appoint a Finance Chairman, Auditing Committee and any other Chairman deemed necessary to conduct the business of the County Executive Committee. The Chairman shall further appoint a Temporary Chairman of the County Convention, who may be himself. The Chairman shall make periodic reports on the status of the Party within Wayne County to the District Chairman. The Chairman shall be responsible for the creation and maintenance of a Republican organization in every Precinct within Wayne County. The Chairman shall obtain and preserve a list of all registered Republicans within the County and shall perform such other duties as may be prescribed by the County, District, or State Committees; the County Chairman shall be an "Ex-officio" Member of all Committees.

b. The 1st Vice-Chairman shall function as Chairman in the absence of the Chairman and shall have such other duties as may be prescribed by the County Executive Committee. The 1st Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The 2nd Vice-Chairman shall function as Chairman in the absence of the Chairman and 1st Vice-Chairman, and shall have such other duties as may be prescribed by the County Chairman or the County Executive Committee. The 2nd Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The Secretary shall keep all minutes and records and shall maintain a roster of all Precinct Officers and Executive Committee Members. Such records shall be available, including all Credentials Lists upon request, to any registered Republican within the County. The Secretary shall furnish to the Congressional District Chairman and to State Headquarters up-to-date lists of all Precinct Chairmen.

d. The Treasurer shall receive and disburse all funds for Party expenditures pursuant to authority duly given by the County Executive Committee, shall make a financial report at all County Executive Committee Meetings and shall fulfill all financial reports and obligations required under State and Federal election laws.

5. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. The procedure for removal of any Member or Officer is defined in Article IV, A.7. Such removal may be appealed to the Wayne County Executive Committee within 20 days and their decision shall be final.

C. COUNTY FINANCE AND AUDITING COMMITTEES

1. Finance Committee

The County Finance Committee shall be composed of the County Finance Chairman, the County Chairman, County 1st Vice Chairman, County 2nd Vice Chairman,  the County Treasurer, and not less than 3 persons approved by the County Executive Committee. They shall cooperate with the Congressional District and State Finance Committees and shall have active management of fund-raising efforts within the County.

2. Auditing Committee

The Auditing Committee, appointed by the County Chairman, shall conduct a yearly audit of the financial records of the Wayne County Republican Party each January and report such audit to the County Executive Committee for approval.

ARTICLE IV

GENERAL ADMINISTRATIVE PROCEDURE

A. CONVENTION PROCEDURES

1. Annual Conventions and Presidential Election Year Conventions

a. The Wayne County Convention shall be called to order by County Chairman, or in the absence of the Chairman, by the 1st Vice-Chairman, 2nd Vice Chairman, or Secretary, in order slated, who shall have the power to appoint the necessary Convention Committees and Temporary Officers at or before the convening of the Convention.

b. No member of a credentials committee created by this Plan shall be eligible to be elected to an officer or executive committee position at the convention for which the credentials committee serves, nor shall a committee member publicly support anyone for an office to be elected by said convention. Except when voting in convention, members of credentials committees shall strive to maintain the integrity of the convention and the committee by conducting the business of the committee with impartiality and strict neutrality on the business and elections of said convention.

2. Voting Procedure

a. No Precinct shall cast more votes than it has duly elected Delegates on the floor at the County Convention.

b. No person shall be seated as a Delegate at any County Convention unless such person shall have been duly elected a Delegate or Alternate by the appropriate Precinct Meeting or County Convention; except, the registered Republican or Republicans, present at a County Convention from an unorganized Precinct, which has not had its credentials accepted, shall have the right to vote 1 vote per Precinct, prorated among those present from that Precinct.

c. Ex-officio members of the committees have the same voting rights as the other committee members, and are not counted in determining if a quorum is present. When an Ex-officio member of a committee ceases to hold the office that entitles him/her to such membership, his/her membership terminates automatically.

 

3. Special Meeting and Conventions

The Wayne County Executive Committee, at any time, in the interests of the Republican Party, may direct the County Chairman to issue a call for Special County Convention. The procedure for calling Regular Meetings and Conventions shall apply to the calling of Special Meetings and Conventions so far as applicable and not inconsistent with this Plan of Organization.

4. Newspaper of General Circulation

Notice published in a newspaper of general circulation in the County for the purpose of this Plan of Organization shall include either a paid advertisement or a news item, provided it includes the time, date, location and purpose of the Meeting. Such notices shall appear in the newspaper at least 10 days prior to the Meeting or Convention. This in no way relieves the County Chairman of the responsibility of providing written notice to party officers as may be otherwise required by this Plan of Organization.

5. Challenges

Notwithstanding any other provisions of this Plan of Organization, challenges to Delegates and Alternates must be made in their capacity as individual Delegates and Alternates. The successful challenges of individuals in their capacity as Delegates and Alternates shall not affect the seating of other Delegates and Alternates in the same Precinct or County Delegates unless it can be demonstrated by a preponderance of the evidence that the previous election of such successfully challenged Delegates and Alternates resulted in the election of other Delegates and Alternates within such Delegation who would not otherwise have been elected, but for the votes of the unqualified Delegates or Alternates.

6. General Election Procedure

a. Notwithstanding any other Article in this Plan of Organization, the allocated Delegate slots and then the allocated Alternate slots allotted under this Plan of Organization to a Precinct or a County shall be filled first by the election of those duly qualified registered Republicans, eligible to vote, present at such Meeting or Convention and desiring to be elected to fill such slots. All duly qualified Republicans registered to vote may be elected by qualified Republicans attending the meeting to fill slots that have not been filled by Republicans attending the meeting or conventions.

b. Any Delegate or Alternate, not first certified as a Delegate or Alternate to the County Convention, elected to serve as a Delegate or Alternate to a District or State Convention, must be certified by the Secretary of the Wayne County Republican Party as registered Republican prior to having their name submitted as a Delegate or Alternate. In the Event said Delegate or Alternate is not a registered Republican, the election of said Delegate or Alternate shall be deemed void.

7. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. Any Member of a Committee organized under this Plan may be removed by a 2/3's vote of the respective Committee after being furnished with notice of the charges against him, signed by not less than 12, or 1/3 of the Members of the Committee, whichever is the lesser. Any Republican against whom charges are brought shall be furnished with 2 weeks notice of said charges and be given an opportunity to present a defense. Removal shall be confined to gross inefficiency, Party disloyalty or failure to comply with the County, District, or State Party Plans of Organization.

c. For the purposes of this Plan of Organization, "Party Disloyalty" shall be defined as actively supporting a candidate of another Party or independent candidate running in opposition to a candidate of the Republican Party or a Republican endorsed by the appropriate Executive Committee in a non-partisan election.

8. Non-Partisan Candidates and Office Holders

No Committee of the Wayne County Republican Party shall offer an opportunity for a candidate for, or current office holder of, a "non-partisan office" who is not a Registered Republican to address a Republican Convention or other function sponsored by the Wayne County Republican Party or any of its subdivisions.

B. OFFICIAL RECORDS

Minutes shall be kept by all Committees and Conventions of official actions taken, and a copy shall be filed with the Chairman of the appropriate Committee or Convention and with the Wayne County Republican Party Headquarters.

C. FINANCIAL ACCOUNTS

1. Records

The Chairman, Treasurer, and Finance Chairman of the Wayne County Republican Party shall keep faithful and accurate records of any and all monies received by them for the use of the said Committees and shall make faithful and accurate reports thereof when so requested.

2. Loans

No officer, staff or member of the Party shall cause the Party to undertake a loan without the prior approval of the County Executive Committee.

3. Leases

No officer, or staff member, of the Party shall commit the Wayne County Republican Party to a lease in excess of $1,000 or 90 days without the approval of the County Executive Committee.

E. FORFEITURE OF OFFICIAL PRIVILEGES

1. Removal or Resignation from Committees

Any current or former Officer or Member of a Precinct Committee or County Executive Committee who, for any reason, is removed or resigned from said position shall forfeit all rights and privileges in any way connected with that position.

2. Party Disloyalty

Any registered Republican attempting to influence or influencing the outcome of any election against a Republican Candidate or Republican endorsed by the appropriate Republican Executive Committee or Legislative Caucus, other than by supporting an opposing Republican Candidate in a Republican primary, may be declared ineligible to hold office under the State Plan of Organization at the State, District, and Precinct level for Party disloyalty by 2/3 vote of the County Executive Committee. Charges of Party disloyalty may be brought by petition of 12 members of the County Executive Committee, or by resolution of a County Executive Committee. The Wayne County Executive Committee may declare a Republican found to have engaged in Party disloyalty as ineligible to serve in any office under the Plan of Organization for a period of time between 6 months and 5 years.

3. Attendance Requirements.

Any Member of the County Executive Committee, who fails to attend the meetings of the Wayne County Executive Committee for 120 consecutive days, shall have automatically resigned from office. The resulting vacancy shall be filled in accordance with Article IV, A,7.

G. REFRAIN FROM UTILIZING POWERS OF OFFICE IN REPUBLICAN PRIMARY

Each Officer and each Member of the County Executive Committee shall refrain from utilizing the powers and dignity of his or her office or position in any Republican Primary for public office at any level.

H.  In the event that the chairman or vice chairman of the County Party, shall announce his intentions to run for public office or shall file a notice of candidacy with the Board of Elections, that person shall be deemed to have resigned his office within the Partyeffective seven days after the close of filing, and the then‑existing vacancy shall be filled as provided for herein.  In those cases where the Party office held by said person is at the county level, the Party official may petition the County Executive Committee for exemption from this provision and the County Executive Committee may, for good cause shown, grant such an exemption with a two‑thirds affirmative vote.  This exemption shall be deemed void if any other Republican files with the Board of Elections for the same public office within that election cycle.

I.  ENDORSEMENTS IN NON-PARTISAN ELECTIONS

1. In non-partisan elections, district and county executive committees shall have exclusive authority to endorse registered Republicans running in that district or county. Political subdivision executive committees (i.e., County Executive Committee) shall not issue endorsements in non-partisan races unless the District resides entirely within the County.  All members of the County Executive Committee may vote on the non-partisan endorsements for districts wholly encompassed within that county, regardless of whether Committee members live within the District in question.

2. In non-partisan, statewide judicial elections, the NCGOP State Executive Committee shall have the exclusive authority to endorse registered Republicans. Political subdivisions executive committees (i.e., County Executive Committees, Congressional District Executive Committees, etc) shall not issue endorsements of non-partisan, statewide judicial candidates inconsistent with the State Executive Committee endorsements.

3. With respect to any endorsement provided for in this section (Article VII, Section (H)), and unless otherwise provided by law, notice to committee members of the time, date, location, and purpose of the meeting at which any such endorsement will be considered must be made by United States Mail to the last known address of the committee member. Notice must be mailed at least ten (10) days prior to

the date of the meeting, unless good cause exists for shortening the time period. In no case may the meeting be scheduled for a time and date less than (5) days after the notice to committee members. Such notice shall also be provided to all registered Republicans who are candidates seeking the office for which the endorsement is made.

AMENDMENTS, APPLICABILITY AND EFFECTIVENESS OF THIS PLAN

A. AMENDMENTS TO PLAN OF ORGANIZATION

1. The Plan of Organization may be amended, not inconsistent with the Rules of the North Carolina Republican Party, by majority vote of the delegates present and voting at any Wayne County Convention provided, however, that the proposed amendment was mailed to the membership of the Wayne County Executive Committee, elected at the preceding County Convention, at least thirty days prior to the convening of the Wayne County Convention.

2. Amendments from the Convention floor to the proposed Amendments to the Plan (an amendment to the amendment) which would materially alter the intent of the original proposed amendment must receive a two-thirds vote of the delegates present and voting at any County Convention. This paragraph applies only to amendments to Amendments to the Plan that were mailed out to the Executive Committee as above described.

3. Proposed amendments to the Plan not mailed to the Wayne County Executive Committee thirty days prior to the convening of the County Convention must receive a two-thirds vote of the delegates present and voting at any County Convention.

4. The Plan of Organization Committee shall have authority to correct any spelling or typographical errors in the Plan of Organization, as a housekeeping matter, that do not change the substance of the Plan.

B. APPLICABILITY

1. Rules as to Precincts and Counties
     The Precinct and County Committees and County Conventions are authorized to promulgate such additional rules and establish such additional Party Officers or Committees for their respective organizations, not inconsistent with these rules, as shall be deemed necessary. 
C. AUTHORITY

1. Controversies
     Controversies in any County or District with respect to the organizations set up therein under this Plan shall be referred to the State Chairman, State Vice-Chairman, National Committeeman, National Committeewoman and General Counsel for arbitration. Ruling shall be made within 60 days, and their decision shall be final.
2. Parliamentary Authority
     Robert’s Rules of Order Newly Revised shall govern all proceedings, except when inconsistent with this County Plan of Organization or Convention Rules properly adopted.
3. Gender and Number
     The masculine pronoun or title herein includes the feminine, and the singular herein includes the plural, wherever appropriate.

D. EFFECTIVE DATE

1. Effective Date of this Plan

This Plan of Organization shall become effective and repeal and supersede all other rules, except as specifically noted, immediately following adjournment of the County Convention in Goldsboro, North Carolina, on March 24, 2012. This, however, shall not invalidate any action taken under the previous rules prior to the date above. The adoption of this Plan shall not effect the term of those office holders at the time of the adoption of this Plan.

2012 Plan of Organization Committee, Joe Daughtery, Chairman

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WAYNE REPUBLICAN PARTY PLAN OF ORGANIZATION

PREAMBLE

We, the Members of the Republican Party of Wayne County, dedicated to the sound principles fostered by that party, conscious of our civic responsibilities and rights, firm in our determination to give our strength to preserving the American principle that government ought and must be of all the people, by all of the people and for all of the people do, for the purpose of uniting and coordinating our efforts for maximum power and efficiency, herewith establish this instrument, The Plan of Organization of the Republican Party of Wayne County.

ARTICLE I

MEMBERSHIP

A. MEMBERS

All citizens of Wayne County who are registered Republicans are Members of the Republican Party of Wayne County and shall have the right to participate in the official affairs of the Republican Party in accordance with these rules. All reference herein to Delegates, Alternates, Officers and Members shall, in all cases, mean persons identified and registered with the Republican Party in the Precinct of their residence. Any person running for an office within the North Carolina state, district legislative, county or precinct Republican Party shall be a resident of the jurisdiction in which he seeks office.

ARTICLE II

PRECINCT ORGANIZATION

A. ANNUAL PRECINCT MEETINGS

1. Call for Meeting

In every year, the County Chairman shall call Precinct Meetings during the months of February or March, after giving 10 days written notice to each Precinct Chairman and by notice in a newspaper of general circulation within the County as provided for in Article VII.A.4., and the Precinct Chairs also be informed as to the number of registered Republicans entitled to cast votes at the county convention, and in accordance with Article VII.A.4. Failure of the County Chairman to act in compliance with the provision above shall be cause for any Member of the County Executive Committee to call said Precinct Meetings by notice in a newspaper of general circulation within the County as provided for in Article VII, A.4. Every Republican registered prior to January 31 preceding the Meetings shall be entitled to cast 1 vote, except that the January 31 requirement shall not apply to residents who have moved into the Precinct within 30 days of the Precinct Meeting.

2. Election of Precinct Officers

At odd-year Precinct Meetings, at which a quorum is one person, attendees shall elect a Precinct Committee consisting of a Chairman, Vice-Chairman, Secretary and as many Members-at-Large as deemed necessary to conduct the business of the Precinct. Members of the Precinct Committee shall hold their offices for 2 years or until their successors are chosen. There shall be no proxy voting.

3. Election of Delegates

The annual Precinct Meetings shall elect 1 Delegate and 1 Alternate to the County Convention. They shall also elect 1 additional Delegate and Alternate for each 100 registered Republican voters, or major fraction thereof, in the precinct as of January 31 of that year. 

4. Duties of Officers

The Chairman and Secretary of each Precinct shall certify the election of Officers, Committee Members, and Delegates and Alternates to the County Convention, on forms stipulated by the State Central Committee and furnished by the County Chairman. Complete credentials shall be in the hands of the County Secretary by the deadline set by the County Chairman, which shall be at least 2 days prior to the Credentials Committee Meeting, unless the Precinct Meetings and the County Convention are held on the same day. No Delegate or Alternate shall be added to the Credentials List following the adjournment of the Precinct Meeting. This delegate list shall be made immediately available to any Republican candidate, at that candidate's reasonable expense, along with a confidentiality and use agreement that said list will be used only for Republican activities related to the candidate's run for office.

5. Other Precinct Meetings

a. Other Meetings of the Precinct general Membership may be held at such time as shall be designated by the Chairman of the Precinct Committee after giving 5 days notice of such Meeting in a newspaper of general circulation within the County, or by such other method of notification as may be specified in the County Plan of Organization; or upon similar call of 1/3 of the Members of the Precinct Committee, or 10 Members of the general Precinct Membership. There shall be no proxy voting.

b. In the event a Precinct fails to properly organize or the Precinct Chairman fails to act, the County Chairman shall appoint a Temporary Precinct Chairman who shall serve for a period not to exceed 30 days, during which time a general Membership Meeting shall be called and a new Chairman elected.

B. PRECINCT COMMITTEE

1. Duties of Committee

The Precinct Committee shall cooperate with the County Executive Committee in all elections and Party activities, provide the County Chairman with a list of Party Members within the Precinct suitable for appointment as Election Officials, and promote the objectives of the Party within the Precinct.

2. Duties of Officers

The Chairman of the Precinct Committee, with the advice and consent of the Precinct Committee, shall have general supervision of the affairs of the Party within the Precinct, shall preside at all Meetings of the Precinct, and shall perform such other duties as may be prescribed by the Precinct Committee or the County Executive Committee. The Vice-Chairman shall function as Chairman in the absence of the Chairman. The Secretary shall keep all minutes and records and shall maintain a list of registered Republican voters and workers within the Precinct, unless otherwise provided by the Precinct Committee or the County Executive Committee. 

3. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the Precinct, removal of any Officer, or Member of the Precinct Committee, or for any other reason, shall be filled by the remaining Members of the Precinct Committee, or as provided in the County Plan of Organization.

b. The procedure for removal of any Member or Officer is defined in Article IV A.7. Such removal maybe appealed to the County Executive Committee within 20 days and their decision shall be final.

ARTICLE III

COUNTY ORGANIZATION

A. ANNUAL CONVENTION

1. Call of Convention

a. A County Convention shall be called every year by the Chairman of the County Executive Committee, at a suitable location within the county, within the month of March, at least 10 days prior to the scheduled District Convention, and following procedures given in Article IV, A.4.

b. At the time of the call of the Convention, the County Chairman, with the advice and consent of the Executive Committee, shall appoint a credentials committee consisting of no less than 3 people, which will meet and issue its report on Delegates and Alternates certified to that Convention at least 3 days in advance of the convening of the Convention, unless a County holds its Precinct Meetings and County Convention on the same day. All Delegates and Alternates challenged in the report of the Credentials Committee shall be notified prior to the day of the Convention and allowed to present their case to the Credentials Committee prior to the convening of the Convention. The Delegates and Alternates elected at the Precinct Meetings, unless successfully challenged, shall sit as Delegates and Alternates to the County Convention.

c. The County Chairman shall appoint a Rules Committee, Resolutions Committee and Plan of Organization Committee on or before February 1st of each year. Said Committees shall give written notice of all business it will place before the convention at least 10 days prior to the convening of the County Convention to all members of the County Executive Committee. Any business on which notice has not been given shall not be taken up by the Convention or be placed on the agenda except by a two-thirds vote of the Convention to address said business.

d. If the County Chairman fails, refuses or neglects to call a County Convention as required by this Article, it shall become the duty of the 1st Vice-Chairman to act in this capacity. The 1st Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If the County Chairman or the 1st  Vice-Chairman does not call such a Meeting,  the 2nd Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If all of the above officers do not call such a Meeting, it shall be cause for any Member of the County Executive Committee, with the approval of the Congressional District Chairman, or Chairmen, to call such County Convention.

2. Convention Action

a. The County Convention shall adopt or amend a written County Plan of Organization not inconsistent with this State Plan of Organization, a current copy of which shall be on file at County Headquarters and at State Headquarters. Failure to comply may result in the County Delegation not being seated at the State Convention by the Credentials Committee. Failure of a County Republican Party to submit a County Plan to the NCGOP State Headquarters, within 30 days of its adoption, by certified United States mail, return receipt requested, shall constitute agreement by the County Party to adopt the State Plan of Organization for that county.

b. Elections

i. In every odd-numbered year the County Convention shall elect a Chairman and 1st Vice Chairman, 2nd Vice Chairman, Secretary, Treasurer and such other Officers as may be deemed necessary, who shall serve for a term of 2 years or until their successors are elected.

ii. In every odd-numbered year the County Convention shall elect 12 At Large Members to the County Executive Committee, in addition to the County Officers, who shall hold their places for a term of 2 years or until their successors are elected. 

iii.  The County Convention shall elect 1 Delegate and 1 Alternate to Congressional District and State Conventions, plus 1 additional Delegate and Alternate for every 250 Republicans, or major fraction thereof, registered in that county, as of January 1 of that year.  Each County shall further elect 1 Delegate and Alternate for each Republican elected to the state legislature and to public office on the state or national level from said County in the last election held for that office.  With respect to the District Convention, the additional 1 delegate and 1 alternate shall only be elected to the District Convention being held in the District in which said Republican elected to the state legislature and to public office on the state or national level actually lives.

iv. If Wayne County has been divided between 2 or more Congressional Districts, it shall prorate its Delegate vote among these Congressional Districts in accordance with the Republican registration as of January 1 of that year in the political subdivisions within the County which have been divided among the different Congressional Districts. Delegates elected to a Congressional District Convention, in addition to the other qualifications which they must meet, must reside in the Congressional District to whose Convention they are elected. The Delegates to the County Convention from the political subdivisions in different Congressional Districts shall elect the Delegates to their own Congressional District Convention.

3. Credentials

The Chairman and Secretary of the County Executive Committee shall certify the election of Officers, Committee Members, Delegates, Alternates and Precinct Chairs to the District and State Conventions, on forms furnished by the State Central Committee and in conformance with Article VII. Completed Credentials shall be in the hands of the Congressional District Secretary and the State Headquarters by the deadline set by the State Chairman. All County Credentials for the State Convention should be mailed to State Headquarters no later than 10 days following the date of the County Convention or the deadline set by the State Chairman, whichever date comes first. The postmark date will be used to determine compliance for mailed credentials. No Delegates or Alternates shall be added to the Credentials list following the adjournment of the County Convention. Copies of all newspaper notices, in addition to a list of county and precinct officers, be submitted to the NC Republican Party and all applicable Congressional District Committees along with County Credentials

4. Convention Fee

For each person who is elected at a County Convention to be either a Delegate or an Alternate to the State Convention, the County shall forward to the State Party a fee set by the State Central Committee to defray the costs of mailing Convention materials to such elected Delegates and Alternates. Any such fee established, shall be paid by the Delegates and Alternates following their election.

B. COUNTY EXECUTIVE COMMITTEE

1. Membership

The County Executive Committee shall consist of the County Officers and other persons elected by the County Convention in accordance with Article III A.2.b, and the County Finance Chairman, all Precinct Chairmen, and the Chairmen of all Auxiliary Organizations. All Republican Elected Officials, whose districts include any portion of Wayne County, shall be voting ex-officio members of the County Executive Committee. Ex-officio members do not affect the quorum. There shall be no proxy voting. Twenty Five Percent (25%) of the Members shall constitute a quorum for the transaction of business.  

2. Powers and Duties

The County Executive Committee shall cooperate with the District and State Committees in all elections and Party activities; shall encourage qualified candidates for office within the County; shall adopt a budget; and shall recommend nominees to the State Chairman for appointments for County Board of Election; and shall have active management of Party affairs within the County. It shall approve a Finance Committee and an Auditing Committee of not less than 3 Members each and may approve such other Committees as may be deemed necessary. The County Chairman and Vice-Chairman shall be Ex-officio Members of all Committees indicated in this paragraph. In the event that it is determined that the County Plan of Organization is not consistent with the State Party Plan of Organization, the County Executive Committee must at the next called meeting bring the County Plan of Organization into compliance with the State Party Plan of Organization. Under any circumstances, the County Plan of Organization must be brought into compliance within 90 days. The County Executive Committee may amend the County Plan of Organization upon a 2/3 vote after providing written notice via first class United States Mail of the meeting advising members regarding the substance of the proposed amendment and provided a quorum is present.  The County Chairman shall submit, by certified United States mail, return receipt requested, the county plans of organizations, and amendments thereto, to the NCGOP State Headquarters within 30 days after their adoption, in order for the Plan and/or amendment to be considered valid.

3. Meetings

The County Executive Committee shall meet at least twice a year upon call of the County Chairman after giving 10 days notice to all Members; or upon similar call of 1/3 of the Members of the Committee. The County Plan of Organization shall specify a quorum for the transaction of business, but in no event shall it be less than 25%. There shall be no proxy voting.

4. Duties of Officers

a. The Chairman of the County Executive Committee, with the advice and consent of the County Executive Committee, shall have general supervision of the affairs of the Party within the County. The Chairman shall issue the call for Precinct Meetings and the County Convention, and Executive Committee Meetings, and shall preside at all the Meetings of the County Executive Committee. The Chairman shall appoint a Finance Chairman, Auditing Committee and any other Chairman deemed necessary to conduct the business of the County Executive Committee. The Chairman shall further appoint a Temporary Chairman of the County Convention, who may be himself. The Chairman shall make periodic reports on the status of the Party within Wayne County to the District Chairman. The Chairman shall be responsible for the creation and maintenance of a Republican organization in every Precinct within Wayne County. The Chairman shall obtain and preserve a list of all registered Republicans within the County and shall perform such other duties as may be prescribed by the County, District, or State Committees; the County Chairman shall be an "Ex-officio" Member of all Committees.

b. The 1st Vice-Chairman shall function as Chairman in the absence of the Chairman and shall have such other duties as may be prescribed by the County Executive Committee. The 1st Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The 2nd Vice-Chairman shall function as Chairman in the absence of the Chairman and 1st Vice-Chairman, and shall have such other duties as may be prescribed by the County Chairman or the County Executive Committee. The 2nd Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The Secretary shall keep all minutes and records and shall maintain a roster of all Precinct Officers and Executive Committee Members. Such records shall be available, including all Credentials Lists upon request, to any registered Republican within the County. The Secretary shall furnish to the Congressional District Chairman and to State Headquarters up-to-date lists of all Precinct Chairmen.

d. The Treasurer shall receive and disburse all funds for Party expenditures pursuant to authority duly given by the County Executive Committee, shall make a financial report at all County Executive Committee Meetings and shall fulfill all financial reports and obligations required under State and Federal election laws.

5. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. The procedure for removal of any Member or Officer is defined in Article IV, A.7. Such removal may be appealed to the Wayne County Executive Committee within 20 days and their decision shall be final.

C. COUNTY FINANCE AND AUDITING COMMITTEES

1. Finance Committee

The County Finance Committee shall be composed of the County Finance Chairman, the County Chairman, County 1st Vice Chairman, County 2nd Vice Chairman,  the County Treasurer, and not less than 3 persons approved by the County Executive Committee. They shall cooperate with the Congressional District and State Finance Committees and shall have active management of fund-raising efforts within the County.

2. Auditing Committee

The Auditing Committee, appointed by the County Chairman, shall conduct a yearly audit of the financial records of the Wayne County Republican Party each January and report such audit to the County Executive Committee for approval.

ARTICLE IV

GENERAL ADMINISTRATIVE PROCEDURE

A. CONVENTION PROCEDURES

1. Annual Conventions and Presidential Election Year Conventions

a. The Wayne County Convention shall be called to order by County Chairman, or in the absence of the Chairman, by the 1st Vice-Chairman, 2nd Vice Chairman, or Secretary, in order slated, who shall have the power to appoint the necessary Convention Committees and Temporary Officers at or before the convening of the Convention.

b. No member of a credentials committee created by this Plan shall be eligible to be elected to an officer or executive committee position at the convention for which the credentials committee serves, nor shall a committee member publicly support anyone for an office to be elected by said convention. Except when voting in convention, members of credentials committees shall strive to maintain the integrity of the convention and the committee by conducting the business of the committee with impartiality and strict neutrality on the business and elections of said convention.

2. Voting Procedure

a. No Precinct shall cast more votes than it has duly elected Delegates on the floor at the County Convention.

b. No person shall be seated as a Delegate at any County Convention unless such person shall have been duly elected a Delegate or Alternate by the appropriate Precinct Meeting or County Convention; except, the registered Republican or Republicans, present at a County Convention from an unorganized Precinct, which has not had its credentials accepted, shall have the right to vote 1 vote per Precinct, prorated among those present from that Precinct.

c. Ex-officio members of the committees have the same voting rights as the other committee members, and are not counted in determining if a quorum is present. When an Ex-officio member of a committee ceases to hold the office that entitles him/her to such membership, his/her membership terminates automatically.

 

3. Special Meeting and Conventions

The Wayne County Executive Committee, at any time, in the interests of the Republican Party, may direct the County Chairman to issue a call for Special County Convention. The procedure for calling Regular Meetings and Conventions shall apply to the calling of Special Meetings and Conventions so far as applicable and not inconsistent with this Plan of Organization.

4. Newspaper of General Circulation

Notice published in a newspaper of general circulation in the County for the purpose of this Plan of Organization shall include either a paid advertisement or a news item, provided it includes the time, date, location and purpose of the Meeting. Such notices shall appear in the newspaper at least 10 days prior to the Meeting or Convention. This in no way relieves the County Chairman of the responsibility of providing written notice to party officers as may be otherwise required by this Plan of Organization.

5. Challenges

Notwithstanding any other provisions of this Plan of Organization, challenges to Delegates and Alternates must be made in their capacity as individual Delegates and Alternates. The successful challenges of individuals in their capacity as Delegates and Alternates shall not affect the seating of other Delegates and Alternates in the same Precinct or County Delegates unless it can be demonstrated by a preponderance of the evidence that the previous election of such successfully challenged Delegates and Alternates resulted in the election of other Delegates and Alternates within such Delegation who would not otherwise have been elected, but for the votes of the unqualified Delegates or Alternates.

6. General Election Procedure

a. Notwithstanding any other Article in this Plan of Organization, the allocated Delegate slots and then the allocated Alternate slots allotted under this Plan of Organization to a Precinct or a County shall be filled first by the election of those duly qualified registered Republicans, eligible to vote, present at such Meeting or Convention and desiring to be elected to fill such slots. All duly qualified Republicans registered to vote may be elected by qualified Republicans attending the meeting to fill slots that have not been filled by Republicans attending the meeting or conventions.

b. Any Delegate or Alternate, not first certified as a Delegate or Alternate to the County Convention, elected to serve as a Delegate or Alternate to a District or State Convention, must be certified by the Secretary of the Wayne County Republican Party as registered Republican prior to having their name submitted as a Delegate or Alternate. In the Event said Delegate or Alternate is not a registered Republican, the election of said Delegate or Alternate shall be deemed void.

7. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. Any Member of a Committee organized under this Plan may be removed by a 2/3's vote of the respective Committee after being furnished with notice of the charges against him, signed by not less than 12, or 1/3 of the Members of the Committee, whichever is the lesser. Any Republican against whom charges are brought shall be furnished with 2 weeks notice of said charges and be given an opportunity to present a defense. Removal shall be confined to gross inefficiency, Party disloyalty or failure to comply with the County, District, or State Party Plans of Organization.

c. For the purposes of this Plan of Organization, "Party Disloyalty" shall be defined as actively supporting a candidate of another Party or independent candidate running in opposition to a candidate of the Republican Party or a Republican endorsed by the appropriate Executive Committee in a non-partisan election.

8. Non-Partisan Candidates and Office Holders

No Committee of the Wayne County Republican Party shall offer an opportunity for a candidate for, or current office holder of, a "non-partisan office" who is not a Registered Republican to address a Republican Convention or other function sponsored by the Wayne County Republican Party or any of its subdivisions.

B. OFFICIAL RECORDS

Minutes shall be kept by all Committees and Conventions of official actions taken, and a copy shall be filed with the Chairman of the appropriate Committee or Convention and with the Wayne County Republican Party Headquarters.

C. FINANCIAL ACCOUNTS

1. Records

The Chairman, Treasurer, and Finance Chairman of the Wayne County Republican Party shall keep faithful and accurate records of any and all monies received by them for the use of the said Committees and shall make faithful and accurate reports thereof when so requested.

2. Loans

No officer, staff or member of the Party shall cause the Party to undertake a loan without the prior approval of the County Executive Committee.

3. Leases

No officer, or staff member, of the Party shall commit the Wayne County Republican Party to a lease in excess of $1,000 or 90 days without the approval of the County Executive Committee.

E. FORFEITURE OF OFFICIAL PRIVILEGES

1. Removal or Resignation from Committees

Any current or former Officer or Member of a Precinct Committee or County Executive Committee who, for any reason, is removed or resigned from said position shall forfeit all rights and privileges in any way connected with that position.

2. Party Disloyalty

Any registered Republican attempting to influence or influencing the outcome of any election against a Republican Candidate or Republican endorsed by the appropriate Republican Executive Committee or Legislative Caucus, other than by supporting an opposing Republican Candidate in a Republican primary, may be declared ineligible to hold office under the State Plan of Organization at the State, District, and Precinct level for Party disloyalty by 2/3 vote of the County Executive Committee. Charges of Party disloyalty may be brought by petition of 12 members of the County Executive Committee, or by resolution of a County Executive Committee. The Wayne County Executive Committee may declare a Republican found to have engaged in Party disloyalty as ineligible to serve in any office under the Plan of Organization for a period of time between 6 months and 5 years.

3. Attendance Requirements.

Any Member of the County Executive Committee, who fails to attend the meetings of the Wayne County Executive Committee for 120 consecutive days, shall have automatically resigned from office. The resulting vacancy shall be filled in accordance with Article IV, A,7.

G. REFRAIN FROM UTILIZING POWERS OF OFFICE IN REPUBLICAN PRIMARY

Each Officer and each Member of the County Executive Committee shall refrain from utilizing the powers and dignity of his or her office or position in any Republican Primary for public office at any level.

H.  In the event that the chairman or vice chairman of the County Party, shall announce his intentions to run for public office or shall file a notice of candidacy with the Board of Elections, that person shall be deemed to have resigned his office within the Partyeffective seven days after the close of filing, and the then‑existing vacancy shall be filled as provided for herein.  In those cases where the Party office held by said person is at the county level, the Party official may petition the County Executive Committee for exemption from this provision and the County Executive Committee may, for good cause shown, grant such an exemption with a two‑thirds affirmative vote.  This exemption shall be deemed void if any other Republican files with the Board of Elections for the same public office within that election cycle.

I.  ENDORSEMENTS IN NON-PARTISAN ELECTIONS

1. In non-partisan elections, district and county executive committees shall have exclusive authority to endorse registered Republicans running in that district or county. Political subdivision executive committees (i.e., County Executive Committee) shall not issue endorsements in non-partisan races unless the District resides entirely within the County.  All members of the County Executive Committee may vote on the non-partisan endorsements for districts wholly encompassed within that county, regardless of whether Committee members live within the District in question.

2. In non-partisan, statewide judicial elections, the NCGOP State Executive Committee shall have the exclusive authority to endorse registered Republicans. Political subdivisions executive committees (i.e., County Executive Committees, Congressional District Executive Committees, etc) shall not issue endorsements of non-partisan, statewide judicial candidates inconsistent with the State Executive Committee endorsements.

3. With respect to any endorsement provided for in this section (Article VII, Section (H)), and unless otherwise provided by law, notice to committee members of the time, date, location, and purpose of the meeting at which any such endorsement will be considered must be made by United States Mail to the last known address of the committee member. Notice must be mailed at least ten (10) days prior to

the date of the meeting, unless good cause exists for shortening the time period. In no case may the meeting be scheduled for a time and date less than (5) days after the notice to committee members. Such notice shall also be provided to all registered Republicans who are candidates seeking the office for which the endorsement is made.

AMENDMENTS, APPLICABILITY AND EFFECTIVENESS OF THIS PLAN

A. AMENDMENTS TO PLAN OF ORGANIZATION

1. The Plan of Organization may be amended, not inconsistent with the Rules of the North Carolina Republican Party, by majority vote of the delegates present and voting at any Wayne County Convention provided, however, that the proposed amendment was mailed to the membership of the Wayne County Executive Committee, elected at the preceding County Convention, at least thirty days prior to the convening of the Wayne County Convention.

2. Amendments from the Convention floor to the proposed Amendments to the Plan (an amendment to the amendment) which would materially alter the intent of the original proposed amendment must receive a two-thirds vote of the delegates present and voting at any County Convention. This paragraph applies only to amendments to Amendments to the Plan that were mailed out to the Executive Committee as above described.

3. Proposed amendments to the Plan not mailed to the Wayne County Executive Committee thirty days prior to the convening of the County Convention must receive a two-thirds vote of the delegates present and voting at any County Convention.

4. The Plan of Organization Committee shall have authority to correct any spelling or typographical errors in the Plan of Organization, as a housekeeping matter, that do not change the substance of the Plan.

B. APPLICABILITY

1. Rules as to Precincts and Counties
     The Precinct and County Committees and County Conventions are authorized to promulgate such additional rules and establish such additional Party Officers or Committees for their respective organizations, not inconsistent with these rules, as shall be deemed necessary. 
C. AUTHORITY

1. Controversies
     Controversies in any County or District with respect to the organizations set up therein under this Plan shall be referred to the State Chairman, State Vice-Chairman, National Committeeman, National Committeewoman and General Counsel for arbitration. Ruling shall be made within 60 days, and their decision shall be final.
2. Parliamentary Authority
     Robert’s Rules of Order Newly Revised shall govern all proceedings, except when inconsistent with this County Plan of Organization or Convention Rules properly adopted.
3. Gender and Number
     The masculine pronoun or title herein includes the feminine, and the singular herein includes the plural, wherever appropriate.

D. EFFECTIVE DATE

1. Effective Date of this Plan

This Plan of Organization shall become effective and repeal and supersede all other rules, except as specifically noted, immediately following adjournment of the County Convention in Goldsboro, North Carolina, on March 24, 2012. This, however, shall not invalidate any action taken under the previous rules prior to the date above. The adoption of this Plan shall not effect the term of those office holders at the time of the adoption of this Plan.

2012 Plan of Organization Committee, Joe Daughtery, Chairman

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WAYNE REPUBLICAN PARTY PLAN OF ORGANIZATION

PREAMBLE

We, the Members of the Republican Party of Wayne County, dedicated to the sound principles fostered by that party, conscious of our civic responsibilities and rights, firm in our determination to give our strength to preserving the American principle that government ought and must be of all the people, by all of the people and for all of the people do, for the purpose of uniting and coordinating our efforts for maximum power and efficiency, herewith establish this instrument, The Plan of Organization of the Republican Party of Wayne County.

ARTICLE I

MEMBERSHIP

A. MEMBERS

All citizens of Wayne County who are registered Republicans are Members of the Republican Party of Wayne County and shall have the right to participate in the official affairs of the Republican Party in accordance with these rules. All reference herein to Delegates, Alternates, Officers and Members shall, in all cases, mean persons identified and registered with the Republican Party in the Precinct of their residence. Any person running for an office within the North Carolina state, district legislative, county or precinct Republican Party shall be a resident of the jurisdiction in which he seeks office.

ARTICLE II

PRECINCT ORGANIZATION

A. ANNUAL PRECINCT MEETINGS

1. Call for Meeting

In every year, the County Chairman shall call Precinct Meetings during the months of February or March, after giving 10 days written notice to each Precinct Chairman and by notice in a newspaper of general circulation within the County as provided for in Article VII.A.4., and the Precinct Chairs also be informed as to the number of registered Republicans entitled to cast votes at the county convention, and in accordance with Article VII.A.4. Failure of the County Chairman to act in compliance with the provision above shall be cause for any Member of the County Executive Committee to call said Precinct Meetings by notice in a newspaper of general circulation within the County as provided for in Article VII, A.4. Every Republican registered prior to January 31 preceding the Meetings shall be entitled to cast 1 vote, except that the January 31 requirement shall not apply to residents who have moved into the Precinct within 30 days of the Precinct Meeting.

2. Election of Precinct Officers

At odd-year Precinct Meetings, at which a quorum is one person, attendees shall elect a Precinct Committee consisting of a Chairman, Vice-Chairman, Secretary and as many Members-at-Large as deemed necessary to conduct the business of the Precinct. Members of the Precinct Committee shall hold their offices for 2 years or until their successors are chosen. There shall be no proxy voting.

3. Election of Delegates

The annual Precinct Meetings shall elect 1 Delegate and 1 Alternate to the County Convention. They shall also elect 1 additional Delegate and Alternate for each 100 registered Republican voters, or major fraction thereof, in the precinct as of January 31 of that year. 

4. Duties of Officers

The Chairman and Secretary of each Precinct shall certify the election of Officers, Committee Members, and Delegates and Alternates to the County Convention, on forms stipulated by the State Central Committee and furnished by the County Chairman. Complete credentials shall be in the hands of the County Secretary by the deadline set by the County Chairman, which shall be at least 2 days prior to the Credentials Committee Meeting, unless the Precinct Meetings and the County Convention are held on the same day. No Delegate or Alternate shall be added to the Credentials List following the adjournment of the Precinct Meeting. This delegate list shall be made immediately available to any Republican candidate, at that candidate's reasonable expense, along with a confidentiality and use agreement that said list will be used only for Republican activities related to the candidate's run for office.

5. Other Precinct Meetings

a. Other Meetings of the Precinct general Membership may be held at such time as shall be designated by the Chairman of the Precinct Committee after giving 5 days notice of such Meeting in a newspaper of general circulation within the County, or by such other method of notification as may be specified in the County Plan of Organization; or upon similar call of 1/3 of the Members of the Precinct Committee, or 10 Members of the general Precinct Membership. There shall be no proxy voting.

b. In the event a Precinct fails to properly organize or the Precinct Chairman fails to act, the County Chairman shall appoint a Temporary Precinct Chairman who shall serve for a period not to exceed 30 days, during which time a general Membership Meeting shall be called and a new Chairman elected.

B. PRECINCT COMMITTEE

1. Duties of Committee

The Precinct Committee shall cooperate with the County Executive Committee in all elections and Party activities, provide the County Chairman with a list of Party Members within the Precinct suitable for appointment as Election Officials, and promote the objectives of the Party within the Precinct.

2. Duties of Officers

The Chairman of the Precinct Committee, with the advice and consent of the Precinct Committee, shall have general supervision of the affairs of the Party within the Precinct, shall preside at all Meetings of the Precinct, and shall perform such other duties as may be prescribed by the Precinct Committee or the County Executive Committee. The Vice-Chairman shall function as Chairman in the absence of the Chairman. The Secretary shall keep all minutes and records and shall maintain a list of registered Republican voters and workers within the Precinct, unless otherwise provided by the Precinct Committee or the County Executive Committee. 

3. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the Precinct, removal of any Officer, or Member of the Precinct Committee, or for any other reason, shall be filled by the remaining Members of the Precinct Committee, or as provided in the County Plan of Organization.

b. The procedure for removal of any Member or Officer is defined in Article IV A.7. Such removal maybe appealed to the County Executive Committee within 20 days and their decision shall be final.

ARTICLE III

COUNTY ORGANIZATION

A. ANNUAL CONVENTION

1. Call of Convention

a. A County Convention shall be called every year by the Chairman of the County Executive Committee, at a suitable location within the county, within the month of March, at least 10 days prior to the scheduled District Convention, and following procedures given in Article IV, A.4.

b. At the time of the call of the Convention, the County Chairman, with the advice and consent of the Executive Committee, shall appoint a credentials committee consisting of no less than 3 people, which will meet and issue its report on Delegates and Alternates certified to that Convention at least 3 days in advance of the convening of the Convention, unless a County holds its Precinct Meetings and County Convention on the same day. All Delegates and Alternates challenged in the report of the Credentials Committee shall be notified prior to the day of the Convention and allowed to present their case to the Credentials Committee prior to the convening of the Convention. The Delegates and Alternates elected at the Precinct Meetings, unless successfully challenged, shall sit as Delegates and Alternates to the County Convention.

c. The County Chairman shall appoint a Rules Committee, Resolutions Committee and Plan of Organization Committee on or before February 1st of each year. Said Committees shall give written notice of all business it will place before the convention at least 10 days prior to the convening of the County Convention to all members of the County Executive Committee. Any business on which notice has not been given shall not be taken up by the Convention or be placed on the agenda except by a two-thirds vote of the Convention to address said business.

d. If the County Chairman fails, refuses or neglects to call a County Convention as required by this Article, it shall become the duty of the 1st Vice-Chairman to act in this capacity. The 1st Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If the County Chairman or the 1st  Vice-Chairman does not call such a Meeting,  the 2nd Vice-Chairman shall give 5 days notice thereof to all Precinct Chairmen and County Executive Committee Members and shall follow procedures given in Article IV, A.4. If all of the above officers do not call such a Meeting, it shall be cause for any Member of the County Executive Committee, with the approval of the Congressional District Chairman, or Chairmen, to call such County Convention.

2. Convention Action

a. The County Convention shall adopt or amend a written County Plan of Organization not inconsistent with this State Plan of Organization, a current copy of which shall be on file at County Headquarters and at State Headquarters. Failure to comply may result in the County Delegation not being seated at the State Convention by the Credentials Committee. Failure of a County Republican Party to submit a County Plan to the NCGOP State Headquarters, within 30 days of its adoption, by certified United States mail, return receipt requested, shall constitute agreement by the County Party to adopt the State Plan of Organization for that county.

b. Elections

i. In every odd-numbered year the County Convention shall elect a Chairman and 1st Vice Chairman, 2nd Vice Chairman, Secretary, Treasurer and such other Officers as may be deemed necessary, who shall serve for a term of 2 years or until their successors are elected.

ii. In every odd-numbered year the County Convention shall elect 12 At Large Members to the County Executive Committee, in addition to the County Officers, who shall hold their places for a term of 2 years or until their successors are elected. 

iii.  The County Convention shall elect 1 Delegate and 1 Alternate to Congressional District and State Conventions, plus 1 additional Delegate and Alternate for every 250 Republicans, or major fraction thereof, registered in that county, as of January 1 of that year.  Each County shall further elect 1 Delegate and Alternate for each Republican elected to the state legislature and to public office on the state or national level from said County in the last election held for that office.  With respect to the District Convention, the additional 1 delegate and 1 alternate shall only be elected to the District Convention being held in the District in which said Republican elected to the state legislature and to public office on the state or national level actually lives.

iv. If Wayne County has been divided between 2 or more Congressional Districts, it shall prorate its Delegate vote among these Congressional Districts in accordance with the Republican registration as of January 1 of that year in the political subdivisions within the County which have been divided among the different Congressional Districts. Delegates elected to a Congressional District Convention, in addition to the other qualifications which they must meet, must reside in the Congressional District to whose Convention they are elected. The Delegates to the County Convention from the political subdivisions in different Congressional Districts shall elect the Delegates to their own Congressional District Convention.

3. Credentials

The Chairman and Secretary of the County Executive Committee shall certify the election of Officers, Committee Members, Delegates, Alternates and Precinct Chairs to the District and State Conventions, on forms furnished by the State Central Committee and in conformance with Article VII. Completed Credentials shall be in the hands of the Congressional District Secretary and the State Headquarters by the deadline set by the State Chairman. All County Credentials for the State Convention should be mailed to State Headquarters no later than 10 days following the date of the County Convention or the deadline set by the State Chairman, whichever date comes first. The postmark date will be used to determine compliance for mailed credentials. No Delegates or Alternates shall be added to the Credentials list following the adjournment of the County Convention. Copies of all newspaper notices, in addition to a list of county and precinct officers, be submitted to the NC Republican Party and all applicable Congressional District Committees along with County Credentials

4. Convention Fee

For each person who is elected at a County Convention to be either a Delegate or an Alternate to the State Convention, the County shall forward to the State Party a fee set by the State Central Committee to defray the costs of mailing Convention materials to such elected Delegates and Alternates. Any such fee established, shall be paid by the Delegates and Alternates following their election.

B. COUNTY EXECUTIVE COMMITTEE

1. Membership

The County Executive Committee shall consist of the County Officers and other persons elected by the County Convention in accordance with Article III A.2.b, and the County Finance Chairman, all Precinct Chairmen, and the Chairmen of all Auxiliary Organizations. All Republican Elected Officials, whose districts include any portion of Wayne County, shall be voting ex-officio members of the County Executive Committee. Ex-officio members do not affect the quorum. There shall be no proxy voting. Twenty Five Percent (25%) of the Members shall constitute a quorum for the transaction of business.  

2. Powers and Duties

The County Executive Committee shall cooperate with the District and State Committees in all elections and Party activities; shall encourage qualified candidates for office within the County; shall adopt a budget; and shall recommend nominees to the State Chairman for appointments for County Board of Election; and shall have active management of Party affairs within the County. It shall approve a Finance Committee and an Auditing Committee of not less than 3 Members each and may approve such other Committees as may be deemed necessary. The County Chairman and Vice-Chairman shall be Ex-officio Members of all Committees indicated in this paragraph. In the event that it is determined that the County Plan of Organization is not consistent with the State Party Plan of Organization, the County Executive Committee must at the next called meeting bring the County Plan of Organization into compliance with the State Party Plan of Organization. Under any circumstances, the County Plan of Organization must be brought into compliance within 90 days. The County Executive Committee may amend the County Plan of Organization upon a 2/3 vote after providing written notice via first class United States Mail of the meeting advising members regarding the substance of the proposed amendment and provided a quorum is present.  The County Chairman shall submit, by certified United States mail, return receipt requested, the county plans of organizations, and amendments thereto, to the NCGOP State Headquarters within 30 days after their adoption, in order for the Plan and/or amendment to be considered valid.

3. Meetings

The County Executive Committee shall meet at least twice a year upon call of the County Chairman after giving 10 days notice to all Members; or upon similar call of 1/3 of the Members of the Committee. The County Plan of Organization shall specify a quorum for the transaction of business, but in no event shall it be less than 25%. There shall be no proxy voting.

4. Duties of Officers

a. The Chairman of the County Executive Committee, with the advice and consent of the County Executive Committee, shall have general supervision of the affairs of the Party within the County. The Chairman shall issue the call for Precinct Meetings and the County Convention, and Executive Committee Meetings, and shall preside at all the Meetings of the County Executive Committee. The Chairman shall appoint a Finance Chairman, Auditing Committee and any other Chairman deemed necessary to conduct the business of the County Executive Committee. The Chairman shall further appoint a Temporary Chairman of the County Convention, who may be himself. The Chairman shall make periodic reports on the status of the Party within Wayne County to the District Chairman. The Chairman shall be responsible for the creation and maintenance of a Republican organization in every Precinct within Wayne County. The Chairman shall obtain and preserve a list of all registered Republicans within the County and shall perform such other duties as may be prescribed by the County, District, or State Committees; the County Chairman shall be an "Ex-officio" Member of all Committees.

b. The 1st Vice-Chairman shall function as Chairman in the absence of the Chairman and shall have such other duties as may be prescribed by the County Executive Committee. The 1st Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The 2nd Vice-Chairman shall function as Chairman in the absence of the Chairman and 1st Vice-Chairman, and shall have such other duties as may be prescribed by the County Chairman or the County Executive Committee. The 2nd Vice-Chairman shall be an "Ex-officio" Member of all Committees.

c. The Secretary shall keep all minutes and records and shall maintain a roster of all Precinct Officers and Executive Committee Members. Such records shall be available, including all Credentials Lists upon request, to any registered Republican within the County. The Secretary shall furnish to the Congressional District Chairman and to State Headquarters up-to-date lists of all Precinct Chairmen.

d. The Treasurer shall receive and disburse all funds for Party expenditures pursuant to authority duly given by the County Executive Committee, shall make a financial report at all County Executive Committee Meetings and shall fulfill all financial reports and obligations required under State and Federal election laws.

5. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. The procedure for removal of any Member or Officer is defined in Article IV, A.7. Such removal may be appealed to the Wayne County Executive Committee within 20 days and their decision shall be final.

C. COUNTY FINANCE AND AUDITING COMMITTEES

1. Finance Committee

The County Finance Committee shall be composed of the County Finance Chairman, the County Chairman, County 1st Vice Chairman, County 2nd Vice Chairman,  the County Treasurer, and not less than 3 persons approved by the County Executive Committee. They shall cooperate with the Congressional District and State Finance Committees and shall have active management of fund-raising efforts within the County.

2. Auditing Committee

The Auditing Committee, appointed by the County Chairman, shall conduct a yearly audit of the financial records of the Wayne County Republican Party each January and report such audit to the County Executive Committee for approval.

ARTICLE IV

GENERAL ADMINISTRATIVE PROCEDURE

A. CONVENTION PROCEDURES

1. Annual Conventions and Presidential Election Year Conventions

a. The Wayne County Convention shall be called to order by County Chairman, or in the absence of the Chairman, by the 1st Vice-Chairman, 2nd Vice Chairman, or Secretary, in order slated, who shall have the power to appoint the necessary Convention Committees and Temporary Officers at or before the convening of the Convention.

b. No member of a credentials committee created by this Plan shall be eligible to be elected to an officer or executive committee position at the convention for which the credentials committee serves, nor shall a committee member publicly support anyone for an office to be elected by said convention. Except when voting in convention, members of credentials committees shall strive to maintain the integrity of the convention and the committee by conducting the business of the committee with impartiality and strict neutrality on the business and elections of said convention.

2. Voting Procedure

a. No Precinct shall cast more votes than it has duly elected Delegates on the floor at the County Convention.

b. No person shall be seated as a Delegate at any County Convention unless such person shall have been duly elected a Delegate or Alternate by the appropriate Precinct Meeting or County Convention; except, the registered Republican or Republicans, present at a County Convention from an unorganized Precinct, which has not had its credentials accepted, shall have the right to vote 1 vote per Precinct, prorated among those present from that Precinct.

c. Ex-officio members of the committees have the same voting rights as the other committee members, and are not counted in determining if a quorum is present. When an Ex-officio member of a committee ceases to hold the office that entitles him/her to such membership, his/her membership terminates automatically.

 

3. Special Meeting and Conventions

The Wayne County Executive Committee, at any time, in the interests of the Republican Party, may direct the County Chairman to issue a call for Special County Convention. The procedure for calling Regular Meetings and Conventions shall apply to the calling of Special Meetings and Conventions so far as applicable and not inconsistent with this Plan of Organization.

4. Newspaper of General Circulation

Notice published in a newspaper of general circulation in the County for the purpose of this Plan of Organization shall include either a paid advertisement or a news item, provided it includes the time, date, location and purpose of the Meeting. Such notices shall appear in the newspaper at least 10 days prior to the Meeting or Convention. This in no way relieves the County Chairman of the responsibility of providing written notice to party officers as may be otherwise required by this Plan of Organization.

5. Challenges

Notwithstanding any other provisions of this Plan of Organization, challenges to Delegates and Alternates must be made in their capacity as individual Delegates and Alternates. The successful challenges of individuals in their capacity as Delegates and Alternates shall not affect the seating of other Delegates and Alternates in the same Precinct or County Delegates unless it can be demonstrated by a preponderance of the evidence that the previous election of such successfully challenged Delegates and Alternates resulted in the election of other Delegates and Alternates within such Delegation who would not otherwise have been elected, but for the votes of the unqualified Delegates or Alternates.

6. General Election Procedure

a. Notwithstanding any other Article in this Plan of Organization, the allocated Delegate slots and then the allocated Alternate slots allotted under this Plan of Organization to a Precinct or a County shall be filled first by the election of those duly qualified registered Republicans, eligible to vote, present at such Meeting or Convention and desiring to be elected to fill such slots. All duly qualified Republicans registered to vote may be elected by qualified Republicans attending the meeting to fill slots that have not been filled by Republicans attending the meeting or conventions.

b. Any Delegate or Alternate, not first certified as a Delegate or Alternate to the County Convention, elected to serve as a Delegate or Alternate to a District or State Convention, must be certified by the Secretary of the Wayne County Republican Party as registered Republican prior to having their name submitted as a Delegate or Alternate. In the Event said Delegate or Alternate is not a registered Republican, the election of said Delegate or Alternate shall be deemed void.

7. Vacancies and Removals

a. Vacancy due to death, resignation, discontinuance of residency within the County, removal of any Officer or Member of any County Committee, or for any other reason, shall be filled by the County Executive Committee.

b. Any Member of a Committee organized under this Plan may be removed by a 2/3's vote of the respective Committee after being furnished with notice of the charges against him, signed by not less than 12, or 1/3 of the Members of the Committee, whichever is the lesser. Any Republican against whom charges are brought shall be furnished with 2 weeks notice of said charges and be given an opportunity to present a defense. Removal shall be confined to gross inefficiency, Party disloyalty or failure to comply with the County, District, or State Party Plans of Organization.

c. For the purposes of this Plan of Organization, "Party Disloyalty" shall be defined as actively supporting a candidate of another Party or independent candidate running in opposition to a candidate of the Republican Party or a Republican endorsed by the appropriate Executive Committee in a non-partisan election.

8. Non-Partisan Candidates and Office Holders

No Committee of the Wayne County Republican Party shall offer an opportunity for a candidate for, or current office holder of, a "non-partisan office" who is not a Registered Republican to address a Republican Convention or other function sponsored by the Wayne County Republican Party or any of its subdivisions.

B. OFFICIAL RECORDS

Minutes shall be kept by all Committees and Conventions of official actions taken, and a copy shall be filed with the Chairman of the appropriate Committee or Convention and with the Wayne County Republican Party Headquarters.

C. FINANCIAL ACCOUNTS

1. Records

The Chairman, Treasurer, and Finance Chairman of the Wayne County Republican Party shall keep faithful and accurate records of any and all monies received by them for the use of the said Committees and shall make faithful and accurate reports thereof when so requested.

2. Loans

No officer, staff or member of the Party shall cause the Party to undertake a loan without the prior approval of the County Executive Committee.

3. Leases

No officer, or staff member, of the Party shall commit the Wayne County Republican Party to a lease in excess of $1,000 or 90 days without the approval of the County Executive Committee.

E. FORFEITURE OF OFFICIAL PRIVILEGES

1. Removal or Resignation from Committees

Any current or former Officer or Member of a Precinct Committee or County Executive Committee who, for any reason, is removed or resigned from said position shall forfeit all rights and privileges in any way connected with that position.

2. Party Disloyalty

Any registered Republican attempting to influence or influencing the outcome of any election against a Republican Candidate or Republican endorsed by the appropriate Republican Executive Committee or Legislative Caucus, other than by supporting an opposing Republican Candidate in a Republican primary, may be declared ineligible to hold office under the State Plan of Organization at the State, District, and Precinct level for Party disloyalty by 2/3 vote of the County Executive Committee. Charges of Party disloyalty may be brought by petition of 12 members of the County Executive Committee, or by resolution of a County Executive Committee. The Wayne County Executive Committee may declare a Republican found to have engaged in Party disloyalty as ineligible to serve in any office under the Plan of Organization for a period of time between 6 months and 5 years.

3. Attendance Requirements.

Any Member of the County Executive Committee, who fails to attend the meetings of the Wayne County Executive Committee for 120 consecutive days, shall have automatically resigned from office. The resulting vacancy shall be filled in accordance with Article IV, A,7.

G. REFRAIN FROM UTILIZING POWERS OF OFFICE IN REPUBLICAN PRIMARY

Each Officer and each Member of the County Executive Committee shall refrain from utilizing the powers and dignity of his or her office or position in any Republican Primary for public office at any level.

H.  In the event that the chairman or vice chairman of the County Party, shall announce his intentions to run for public office or shall file a notice of candidacy with the Board of Elections, that person shall be deemed to have resigned his office within the Partyeffective seven days after the close of filing, and the then‑existing vacancy shall be filled as provided for herein.  In those cases where the Party office held by said person is at the county level, the Party official may petition the County Executive Committee for exemption from this provision and the County Executive Committee may, for good cause shown, grant such an exemption with a two‑thirds affirmative vote.  This exemption shall be deemed void if any other Republican files with the Board of Elections for the same public office within that election cycle.

I.  ENDORSEMENTS IN NON-PARTISAN ELECTIONS

1. In non-partisan elections, district and county executive committees shall have exclusive authority to endorse registered Republicans running in that district or county. Political subdivision executive committees (i.e., County Executive Committee) shall not issue endorsements in non-partisan races unless the District resides entirely within the County.  All members of the County Executive Committee may vote on the non-partisan endorsements for districts wholly encompassed within that county, regardless of whether Committee members live within the District in question.

2. In non-partisan, statewide judicial elections, the NCGOP State Executive Committee shall have the exclusive authority to endorse registered Republicans. Political subdivisions executive committees (i.e., County Executive Committees, Congressional District Executive Committees, etc) shall not issue endorsements of non-partisan, statewide judicial candidates inconsistent with the State Executive Committee endorsements.

3. With respect to any endorsement provided for in this section (Article VII, Section (H)), and unless otherwise provided by law, notice to committee members of the time, date, location, and purpose of the meeting at which any such endorsement will be considered must be made by United States Mail to the last known address of the committee member. Notice must be mailed at least ten (10) days prior to

the date of the meeting, unless good cause exists for shortening the time period. In no case may the meeting be scheduled for a time and date less than (5) days after the notice to committee members. Such notice shall also be provided to all registered Republicans who are candidates seeking the office for which the endorsement is made.

AMENDMENTS, APPLICABILITY AND EFFECTIVENESS OF THIS PLAN

A. AMENDMENTS TO PLAN OF ORGANIZATION

1. The Plan of Organization may be amended, not inconsistent with the Rules of the North Carolina Republican Party, by majority vote of the delegates present and voting at any Wayne County Convention provided, however, that the proposed amendment was mailed to the membership of the Wayne County Executive Committee, elected at the preceding County Convention, at least thirty days prior to the convening of the Wayne County Convention.

2. Amendments from the Convention floor to the proposed Amendments to the Plan (an amendment to the amendment) which would materially alter the intent of the original proposed amendment must receive a two-thirds vote of the delegates present and voting at any County Convention. This paragraph applies only to amendments to Amendments to the Plan that were mailed out to the Executive Committee as above described.

3. Proposed amendments to the Plan not mailed to the Wayne County Executive Committee thirty days prior to the convening of the County Convention must receive a two-thirds vote of the delegates present and voting at any County Convention.

4. The Plan of Organization Committee shall have authority to correct any spelling or typographical errors in the Plan of Organization, as a housekeeping matter, that do not change the substance of the Plan.

B. APPLICABILITY

1. Rules as to Precincts and Counties
     The Precinct and County Committees and County Conventions are authorized to promulgate such additional rules and establish such additional Party Officers or Committees for their respective organizations, not inconsistent with these rules, as shall be deemed necessary. 
C. AUTHORITY

1. Controversies
     Controversies in any County or District with respect to the organizations set up therein under this Plan shall be referred to the State Chairman, State Vice-Chairman, National Committeeman, National Committeewoman and General Counsel for arbitration. Ruling shall be made within 60 days, and their decision shall be final.
2. Parliamentary Authority
     Robert’s Rules of Order Newly Revised shall govern all proceedings, except when inconsistent with this County Plan of Organization or Convention Rules properly adopted.
3. Gender and Number
     The masculine pronoun or title herein includes the feminine, and the singular herein includes the plural, wherever appropriate.

D. EFFECTIVE DATE

1. Effective Date of this Plan

This Plan of Organization shall become effective and repeal and supersede all other rules, except as specifically noted, immediately following adjournment of the County Convention in Goldsboro, North Carolina, on March 24, 2012. This, however, shall not invalidate any action taken under the previous rules prior to the date above. The adoption of this Plan shall not effect the term of those office holders at the time of the adoption of this Plan.

2012 Plan of Organization Committee, Joe Daughtery, Chairman

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